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        <a class="WebWorks_Breadcrumb_Link" href="maintenance.22.1.htm#1087200">Managing user accounts and company files</a> &gt; Backing up and restoring company files</div>
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      <blockquote>
        <div class="hs_SectionHeading"><a name="1087200">Backing up</a> and restoring company files</div>
        <div class="b_Body"><a name="1087201">Backing up is the copying of a company file to some form of </a>storage medium, such as a CD, different hard disk or other media. You can use the backup function in your MYOB software to create a compressed archive file with a .zip extension that takes up less space. </div>
        <div class="b_Body"><a name="1094224">The </a><span class="w_Widgets">Restore</span> command closes the company file you’re currently using, decompresses a backup file so you can use it, and then opens the backup file.</div>
        <div class="hr_RunInHeading"><a name="1087202">Precautions when backing up</a></div>
        <div class="b_Body"><a name="1087203">Avoid common mistakes that </a>can cause you to lose backups of company files: </div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><span class="eb_EmphasisBold"><a name="1087206">Don’t store backups on the same hard disk as the </a></span><span class="eb_EmphasisBold">currently used company file</span><span class="ebi_EmphasisBoldItalic">. </span>A single disaster can wipe out all your records.</div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><span class="eb_EmphasisBold"><a name="1087207">Make separate backups</a></span>. A disk failure can corrupt your data in such a way that you may not notice it during a session. If you accidentally copy some corrupted data over your previous backup file, that backup is no longer valid. Without a valid backup, you would need to re‑create your company file. You can reduce the risk by making separate backups to protect your company data—for example, at the end of each business day. </div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><span class="eb_EmphasisBold"><a name="1087208">Store backups off site. </a></span>Store monthly and yearly backups in a safe place, preferably away from your office. Except for daily rotational backups, do not re-use media. </div>
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        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087215&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087215">To make a backup of your company file</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087215", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087215", false);</script>
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                  <span class="N_007eStepNum">1	</span>
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                <div class="bs_BodyStep_inner"><a name="1087219">Go to the </a><span class="w_Widgets">File</span> menu and choose <span class="w_Widgets">Backup</span>. The <span class="w_Widgets">Company File</span> <span class="w_Widgets">Backup</span> window appears.</div>
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        <div class="bcFi_CautionHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">caution : </span><a name="1087227">If the backup process does not work</a></div>
        <div class="bcLi_CautionBodyLastIndent"><a name="1087228">When you </a>installed your MYOB software, special software needed for the backup process was also installed. If a message appears when you try to use the <span class="w_Widgets">Backup</span><span class="Emphasis_9pt" style="color: #262626;"> </span>command, this software may have been removed from the location where it needs to exist. You may need to re-install your MYOB software to use this feature. Alternatively, you can contact MYOB Support for help.</div>
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                  <span class="N_007eStepNum">2	</span>
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                <div class="bs_BodyStep_inner"><a name="1087229">Select the type of backup you want.</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bsb_BodyStepBulleted_inner"><a name="1122170">If you want to back up your company file and templates, </a>click <span class="w_Widgets">Backup</span><span class="w_Widgets"> all data</span>.</div>
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                  <span style="color: Gray;">■</span>
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                <div class="bsb_BodyStepBulleted_inner"><a name="1122172">If you want to back up only your company file</a> and M-Powered Services Centre, click <span class="w_Widgets">Backup Company File</span><span class="w_Widgets"> </span><span class="w_Widgets">and M-Powered Services Centre</span><span class="w_Widgets"> only</span>.</div>
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                  <span class="N_007eStepNum">3	</span>
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                <div class="bs_BodyStep_inner"><a name="1087232">Choose whether to check your company file for errors before </a>making your backup by selecting one of the options. </div>
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        <div class="bsc_BodyStepContinued"><a name="1115762">For more information about checking your company file for </a>errors, see <span class="l_Link"><a href="maintenance.22.7.htm#1087411">Checking your company file for errors</a></span>.</div>
        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1087235">Maintaining data integrity</a></div>
        <div class="bnLi_NoteBodyLastIndent"><a name="1087236">We recommend checking </a>for errors so that if you need to revert to a backup, data integrity is ensured. </div>
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                  <span class="N_007eStepNum">4	</span>
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                <div class="bs_BodyStep_inner"><a name="1087237">Click </a><span class="w_Widgets">Continue</span>.</div>
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                  <span class="N_007eStepNum">5	</span>
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                <div class="bs_BodyStep_inner"><a name="1087238">If you selected the </a><span class="w_Widgets">Do not check Company File for errors</span> option, the <span class="w_Widgets">Back Up</span> window appears. Go to <span class="l_Link"><a href="#1087252">step&nbsp;7</a></span>.</div>
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                  <span class="N_007eStepNum">6	</span>
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                <div class="bs_BodyStep_inner"><a name="1087242">If you selected the </a><span class="w_Widgets">Check Company File for errors</span> option, the verification process may take several minutes.</div>
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        <div class="bsc_BodyStepContinued"><a name="1087243">When the verification process has finished, click </a><span class="w_Widgets">OK</span> in the window that appears. (Note that this window appears whether or not errors have been found in the company file.)</div>
        <div class="bsc_BodyStepContinued"><a name="1115757">The </a><span class="w_Widgets">Back Up</span> window appears.</div>
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                  <span class="N_007eStepNum">7	</span>
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                <div class="bs_BodyStep_inner"><a name="1087252">Specify where you want to store the backup file.</a></div>
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        </div>
        <div class="b_Body"><a name="1094466">A default filename is assigned.</a></div>
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          <caption></caption>
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              <div class="tch_TableColHeading"><a name="1094469">Default filename</a></div>
            </td>
            <td style="background-color: WhiteSmoke; border-bottom-color: Gray; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gray; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top; width: 175.261039370079pt;">
              <div class="tch_TableColHeading"><a name="1094471">further details</a></div>
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            <td style="background-color: WhiteSmoke; border-bottom-color: White; border-bottom-style: solid; border-bottom-width: 1pt; border-left-color: White; border-right-color: White; border-top-color: White; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="t_TableBody"><a name="1094473">MYO</a><span class="ei_EmphasisItalic">mmdd</span>.zip</div>
            </td>
            <td style="background-color: WhiteSmoke; border-bottom-color: White; border-bottom-style: solid; border-bottom-width: 1pt; border-left-color: White; border-right-color: White; border-top-color: White; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
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                      <div class="tb_TableBullet_inner" style="width: 11.3385826771654pt; white-space: nowrap;">•	</div>
                    </td>
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                      <div class="tb_TableBullet_inner"><span class="ei_EmphasisItalic"><a name="1094475">mmdd</a></span> is the month and day from your computer’s clock</div>
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                      <div class="tb_TableBullet_inner" style="width: 11.3385826771654pt; white-space: nowrap;">•	</div>
                    </td>
                    <td width="100%">
                      <div class="tb_TableBullet_inner"><a name="1094476">.zip is the file extension and cannot be </a>changed.</div>
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">8	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087261">[Optional] You can change the name of the backup file.</a></div>
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        <div class="bsc_BodyStepContinued"><a name="1087262">Note that you need to name all your backups with enough </a>information to tell you when they are from and where you were up to in data entry—for example, ‘Wednesday, 12.05.08’ or ‘Backup as of 12.05.08’.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">9	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087263">Click </a><span class="w_Widgets">Save</span>. The backup process begins.</div>
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">10	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087264">If you are storing the backup file on a removable storage </a>device, label all your backups with enough information to tell you when they were done and where you were up to in data entry—for example, ‘Wednesday, 11.05.08’ or ‘Backup as of 11.05.08’.</div>
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        </div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1122444&quot;);">
          <span class="N_007eProcBullet"></span><a name="1122444">To restore a backup</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1122444", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1122444", false);</script>
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                  <span class="N_007eStepNum">1	</span>
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              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1122456">If the backup file is on a removable disk, insert the disk into </a>the disk drive.</div>
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">2	</span>
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              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1122457">Go to the </a><span class="w_Widgets">File</span> menu and choose <span class="w_Widgets">Restore</span>. The <span class="w_Widgets">Select File to </span><span class="w_Widgets">Restore</span> window appears.</div>
              </td>
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        </div>
        <div class="bsc_BodyStepContinued"><a name="1122462">If you have selected the </a><span class="w_Widgets">Prompt for Data Backup When </span><span class="w_Widgets">Closing</span> option in the <span class="w_Widgets">Preferences</span> window (<span class="w_Widgets">Security</span> tab), a window appears asking if you want to back up your company file. If you want to back up your company file now, click <span class="w_Widgets">Yes</span> and follow the prompts; otherwise, click <span class="w_Widgets">No</span>.</div>
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">3	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1122463">In the </a><span class="w_Widgets">Restore</span> window, select the backup file you want to restore and click <span class="w_Widgets">Open</span>.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1122464">&nbsp;</a></div>
        <div class="bnLi_NoteBodyLastIndent"><a name="1122465">If the backup file is on a removable disk, insert the disk </a>into the disk drive.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">4	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1122466">Select the folder where you want to save the restored file. By </a>default, the restored file will be saved in the same folder as the backup file. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">5	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1122467">Click </a><span class="w_Widgets">Save</span>. A&nbsp;message appears showing that the company file will be restored to the selected folder. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">6	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1122468">Click </a><span class="w_Widgets">OK</span><span class="eb_EmphasisBold" style="color: #000000;"> </span>to complete the restore.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="b_Body"><a name="1122469">When you restore a file that has not been activated, the </a><span class="w_Widgets">Company File Activation</span> window appears. If you do not need to enter transactions into the restored file, click <span class="w_Widgets">I want to mark this </span><span class="w_Widgets">file as Read Only</span> and then click <span class="w_Widgets">Continue</span> to open the file in read-only mode. </div>
        <div class="b_Body"><a name="1122470">If, later, you need to activate the read-only file, go to the </a><span class="w_Widgets">Help</span> menu and choose <span class="w_Widgets">Activate Company File</span>.</div>
        <div class="bnF_NoteHeadingFirst">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1122471">Restoring from a CD or DVD</a></div>
        <div class="bnL_NoteBodyLast"><a name="1122472">If you are restoring a backup </a>file from a CD or DVD, the file will be read-only. To read data from the file, you need to change the file’s attributes. To do so, right-click<span class="k_Keys"> </span>the file, choose <span class="w_Widgets">Properties</span> and deselect the <span class="w_Widgets">Read-only</span> option.</div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="href_ReferenceBlockHeading"><a name="1125508">Related Topics</a></div>
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                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="maintenance.22.7.htm#1087411" name="1125512">Checking your company file for errors</a></span></div>
              </td>
            </tr>
          </table>
        </div>
      </blockquote>
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