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        <a class="WebWorks_Breadcrumb_Link" href="payroll.9.1.htm#1104663">Paying your employees</a> &gt; <a class="WebWorks_Breadcrumb_Link" href="payroll.9.2.htm#1104663">Creating payroll categories</a> &gt; Entitlements Information window</div>
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      <blockquote>
        <div class="hm_ModuleHeading"><a name="1104663">Entitlements Information window</a></div>
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              <div class="gc_GraphicsHolderCell"><a name="1176148"><img id="1176121" class="Default" src="images/payroll.9.5.1.png" width="451" height="249" style="display: inline; float: none; left: 0.0; text-align: left; top: 0.0;" /></a></div>
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              <div class="trh_TableRowHeading"><a name="1176189">A</a></div>
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              <div class="t_TableBody"><span class="w_Widgets"><a name="1176191">Calculation Basis </a></span>can be:</div>
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                      <div class="tb_TableBullet_inner"><span class="w_Widgets"><a name="1176192">User-Entered Amount per Pay Period </a></span>should be selected if you want to manually enter a specific amount for each employee, each pay period. Choose this option if the amount varies regularly. </div>
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                      <div class="tb_TableBullet_inner"><span class="w_Widgets"><a name="1176193">Equals x Percent of</a></span> allows you to set the entitlement as a percentage of the number of hours of any wage category. It can only be used with employees who have an <span class="w_Widgets">Hourly Base Pay</span> (entered in the <span class="w_Widgets">Payroll </span><span class="w_Widgets">Details</span> tab view of their card). For information about the way in which you should determine the percentage rate for calculating holiday and sick-leave accruals, see <span class="l_Link"><a href="#1104666">Calculating the percentage of holiday and sick leave accruals</a></span>. </div>
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              <div class="tbc_TableBulletedContinued"><a name="1176197">Type the required percentage for the entitlement in the first field and </a>then select the wage category from the selection list, which shows all your hourly wage categories, in addition to <span class="w_Widgets">Gross Hours </span>and<span class="w_Widgets"> Federal </span><span class="w_Widgets">Hours</span>, which totals all the hourly wage categories you pay an employee. </div>
              <div class="tbc_TableBulletedContinued"><a name="1176198">For example, an annual leave entitlement may be for 20 days per year, </a>being 160 hours per year based on a 40-hour week. Every hour worked accumulates 0.076923 hours of leave, or 7.6923%. If a worker is paid an hourly pay of 40 hours plus 2 hours overtime, and both are included in gross hours, the <span class="w_Widgets">Gross Hours </span>and<span class="w_Widgets"> Federal Hours</span> options will calculate an entitlement on a weekly pay of 7.6923% of 42 hours, or 3.231 hours.</div>
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                      <div class="tb_TableBullet_inner"><span class="w_Widgets"><a name="1176199">Equals x Hours per </a></span>allows you to enter a fixed number of hours to be accrued each <span class="w_Widgets">Pay Period</span>, <span class="w_Widgets">Month</span> or <span class="w_Widgets">Year</span>, regardless of the hours worked by the employee. If you have set your employees to be paid on a salary basis rather than on an hourly basis, this is the only option that will automatically accrue entitlements. Using this method, an annual leave entitlement may be for 20 days per year, being 160 hours per year based on a 40-hour week. If the employee is being paid fortnightly, there are 26 pay periods per year. The amount you enter here would be 160 ÷ 26 = 6.154 hours per pay period. If you pay more than a standard pay period in one cheque, you will need to manually adjust this figure. For example, for 2 weeks pay on one pay (1 week in advance), you would double it to 12.308 hours. </div>
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              <div class="trh_TableRowHeading"><a name="1176201">B</a></div>
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              <div class="t_TableBody"><a name="1176203">If you want the entitlement amount to appear on the pay advice, select </a>the <span class="w_Widgets">Print on Pay Advice </span>option.</div>
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              <div class="trh_TableRowHeading"><a name="1176205">C</a></div>
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              <div class="t_TableBody"><a name="1176207">If you want to carry over any entitlement leave balance from the previous </a>year, select the <span class="w_Widgets">Carry Remaining Entitlement Over to Next Year</span> option.</div>
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              <div class="trh_TableRowHeading"><a name="1176209">D</a></div>
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              <div class="t_TableBody"><a name="1176212">Each entitlement category must have a </a><span class="w_Widgets" style="font-size: 7.5pt;">Linked Wages Category</span>. For example, the <span class="w_Widgets">Holiday Leave Entitlement </span>could be linked to the <span class="w_Widgets">Holiday </span><span class="w_Widgets">Pay</span> wage category and the <span class="w_Widgets">Sick Leave Entitlement </span>could be linked to the <span class="w_Widgets">Sick Leave</span> wage category. If you create a new entitlement, you must link it to a wage category.</div>
              <div class="t_TableBody"><a name="1176213">When employees uses their entitlement, for example, by taking a holiday, </a>you allocate the hours taken against the linked wage category (in this example, the <span class="w_Widgets">Holiday Pay</span> wage category). The employee’s accrued leave balance is reduced by the hours taken.</div>
              <div class="t_TableBody"><a name="1176214">Note that you can link multiple wage categories to an entitlement. This </a>enables you to provide and track different types of the same entitlement. For example, you can link a Sick Pay With Certificate wage category and Sick Pay Without Certificate wage category to sick leave entitlement. When an employee takes either type of leave, your sick leave entitlement is reduced by the hours taken.</div>
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          <span class="N_007eProcBullet"></span><a name="1104666">Calculating the percentage of holiday and sick leave </a>accruals<script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1104666", false);</script></div>
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        <div class="b_Body"><a name="1087631">The following examples may help you calculate the percentage </a>rate for your hourly employees.</div>
        <div class="b_Body" style="font-size: 9.0pt;"><span class="eb_EmphasisBold"><a name="1087632">Holiday entitlements</a></span></div>
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                <div class="bb_Bulleted_inner"><a name="1087633">An employee has an entitlement to 20 days holiday a year </a>and works an 8-hour day.</div>
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        <div class="bbc_BulletedContinued"><a name="1087634">8 × 5 = 40 work hours per week</a></div>
        <div class="bbc_BulletedContinued"><a name="1087635">20 × 8 = 160 hours of holiday leave</a></div>
        <div class="bbc_BulletedContinued"><a name="1087636">160 ÷ (40 × 52) = 7.6923%</a></div>
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                <div class="bb_Bulleted_inner"><a name="1107571">An employee has an entitlement to 20 days holiday a year </a>and works a 7.6-hour day. </div>
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        <div class="bbc_BulletedContinued"><a name="1107574">7.6 × 5 = 38 work hours per week</a></div>
        <div class="bbc_BulletedContinued"><a name="1107568">20 × 7.6 = 152 hours of holiday leave</a></div>
        <div class="bbc_BulletedContinued"><a name="1087639">152 ÷ (38 × 52) = 7.6923%</a></div>
        <div class="b_Body" style="font-size: 9.0pt;"><span class="eb_EmphasisBold"><a name="1087640">Sick leave entitlements</a></span></div>
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                <div class="bb_Bulleted_inner"><a name="1087641">An employee has 6 days sick leave a year and works an 8-hour </a>day.<br />8 x 5 = 40 work hours per week<br />6 x 8 = 48 hours of sick leave<br />48 ÷ (40 x 52) = 2.31%</div>
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        <div class="href_ReferenceBlockHeading"><a name="1206443">Related Topics</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="payroll.9.2.htm#1120952" name="1206447">Creating payroll categories</a></span></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="payroll.9.8.htm#1110779" name="1206451">Editing payroll categories</a></span></div>
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