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      <div class="WebWorks_Breadcrumbs" style="text-align: left;">
        <a class="WebWorks_Breadcrumb_Link" href="sales.7.1.htm#1094962">Sales </a> &gt; <a class="WebWorks_Breadcrumb_Link" href="sales.7.10.htm#1094962">Recording sales with insufficient on-hand item quantities</a> &gt; Build, buy or backorder items</div>
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      <blockquote>
        <div class="hm_ModuleHeading"><a name="1094962">Build, buy or backorder items</a></div>
        <div class="b_Body"><a name="1094963">When you attempt to record a sales invoice with an insufficient </a>on-hand quantity, the <span class="w_Widgets">Backorder List</span> window appears. In this window, you need to build or buy the required quantity or create a customer sales order (backorder) for the unavailable quantity, before you can record the sale.</div>
        <div class="hr_RunInHeading"><a name="1094964">Before you begin </a></div>
        <div class="b_Body"><a name="1094965">Before you can auto-build an item in the </a><span class="w_Widgets">Backorder List</span> window, you need to set up your item details. For more information, see <span class="l_Link"><a href="inventory.10.7.htm#1101906">Auto-building items</a></span>. </div>
        <div class="b_Body"><a name="1094969">If you want to record a purchase using this window, you need to </a>enter a default supplier for the item. For more information, see <span class="l_Link"><a href="inventory.10.2.htm#1106276">Creating items</a></span>.</div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1094973&quot;);">
          <span class="N_007eProcBullet"></span><a name="1094973">To build, buy or backorder items in the Backorder List </a>window<script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1094973", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1094973", false);</script>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">1	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1094974">Go to the </a><span class="w_Widgets">Sales</span> command centre and click <span class="w_Widgets">Enter Sales</span>. The <span class="w_Widgets">Sales</span> window appears. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">2	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1094978">Enter the details of a sale. For more information, see </a><span class="l_Link"><a href="sales.7.3.htm#1087120">Entering sales</a></span>.</div>
              </td>
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          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">3	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1094979">Click </a><span class="w_Widgets">Record</span>. If you have insufficient on-hand quantities of an item, the <span class="w_Widgets">Backorder List </span>window appears. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bsc_BodyStepContinued"><a name="1117411">This window lists items that are either out of stock or would </a>be as a result of recording the sale. </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">4	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1117437">Decide what you want to do:</a></div>
              </td>
            </tr>
          </table>
        </div>
        <table class="tni_TableNarrowIndented" style="text-align: left;" cellspacing="0">
          <caption></caption>
          <tr>
            <td style="background-color: Gainsboro; border-bottom-color: Gray; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gray; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top; width: 54.500031496063pt;">
              <div class="tch_TableColHeading"><a name="1117414">To...</a></div>
            </td>
            <td style="background-color: Gainsboro; border-bottom-color: Gray; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gray; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top; width: 185.795716535433pt;">
              <div class="tch_TableColHeading"><a name="1117416">Do this...</a></div>
            </td>
          </tr>
          <tr>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="trh_TableRowHeading"><span class="eb_EmphasisBold"><a name="1117418">Auto-build </a></span><span class="eb_EmphasisBold">items</span></div>
            </td>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="tsf_TableStepFirst_outer" style="margin-left: 0pt;">
                <table border="0" cellspacing="0" cellpadding="0" summary="">
                  <tr style="vertical-align: baseline;">
                    <td>
                      <div class="tsf_TableStepFirst_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                        <span class="N_007eStepNum">1	</span>
                      </div>
                    </td>
                    <td width="100%">
                      <div class="tsf_TableStepFirst_inner"><a name="1117420">Click in the </a><span class="w_Widgets">Build</span> column next to the item you want to auto-build and then click <span class="w_Widgets">Build</span>.<span class="w_Widgets"> </span>The <span class="w_Widgets">Auto-Build Items</span> window appears. </div>
                    </td>
                  </tr>
                </table>
              </div>
              <div class="ts_TableStep_outer" style="margin-left: 0pt;">
                <table border="0" cellspacing="0" cellpadding="0" summary="">
                  <tr style="vertical-align: baseline;">
                    <td>
                      <div class="ts_TableStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                        <span class="N_007eStepNum">2	</span>
                      </div>
                    </td>
                    <td width="100%">
                      <div class="ts_TableStep_inner"><a name="1117421">Click </a><span class="w_Widgets">Build Items</span>.<span class="w_Widgets"> </span>The <span class="w_Widgets">Build Items</span> window appears. </div>
                    </td>
                  </tr>
                </table>
              </div>
              <div class="ts_TableStep_outer" style="margin-left: 0pt;">
                <table border="0" cellspacing="0" cellpadding="0" summary="">
                  <tr style="vertical-align: baseline;">
                    <td>
                      <div class="ts_TableStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                        <span class="N_007eStepNum">3	</span>
                      </div>
                    </td>
                    <td width="100%">
                      <div class="ts_TableStep_inner"><a name="1117422">Click </a><span class="w_Widgets">Record</span> to build the finished item.</div>
                    </td>
                  </tr>
                </table>
              </div>
            </td>
          </tr>
          <tr>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="trh_TableRowHeading"><span class="eb_EmphasisBold"><a name="1117424">Record a </a></span><span class="eb_EmphasisBold">purchase</span></div>
            </td>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="tsf_TableStepFirst_outer" style="margin-left: 0pt;">
                <table border="0" cellspacing="0" cellpadding="0" summary="">
                  <tr style="vertical-align: baseline;">
                    <td>
                      <div class="tsf_TableStepFirst_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                        <span class="N_007eStepNum">1	</span>
                      </div>
                    </td>
                    <td width="100%">
                      <div class="tsf_TableStepFirst_inner"><a name="1117426">Click in the </a><span class="w_Widgets">Buy</span> column next to the item you want to purchase and then click <span class="w_Widgets">Buy</span>. The <span class="w_Widgets">Enter </span><span class="w_Widgets">Purchase</span> window appears.</div>
                    </td>
                  </tr>
                </table>
              </div>
              <div class="ts_TableStep_outer" style="margin-left: 0pt;">
                <table border="0" cellspacing="0" cellpadding="0" summary="">
                  <tr style="vertical-align: baseline;">
                    <td>
                      <div class="ts_TableStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                        <span class="N_007eStepNum">2	</span>
                      </div>
                    </td>
                    <td width="100%">
                      <div class="ts_TableStep_inner"><a name="1117427">Select </a><span class="w_Widgets">Purchase</span> as the status in the top left corner and complete the purchase. </div>
                    </td>
                  </tr>
                </table>
              </div>
              <div class="tsc_TableStepContinued"><a name="1117428">For information about completing the </a>purchase, see <span class="l_Link"><a href="purchases.8.2.htm#1096656">Creating a supplier card</a></span><span class="l_Link">.</span></div>
            </td>
          </tr>
          <tr>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="trh_TableRowHeading"><span class="eb_EmphasisBold"><a name="1117433">Record a </a></span><span class="eb_EmphasisBold">sales order</span></div>
            </td>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="tsf_TableStepFirst_outer" style="margin-left: 0pt;">
                <table border="0" cellspacing="0" cellpadding="0" summary="">
                  <tr style="vertical-align: baseline;">
                    <td>
                      <div class="tsf_TableStepFirst_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                        <span class="N_007eStepNum">1	</span>
                      </div>
                    </td>
                    <td width="100%">
                      <div class="tsf_TableStepFirst_inner"><a name="1117435">Click in the </a><span class="w_Widgets">Backorder</span> column next to the item you want to place on backorder.</div>
                    </td>
                  </tr>
                </table>
              </div>
              <div class="ts_TableStep_outer" style="margin-left: 0pt;">
                <table border="0" cellspacing="0" cellpadding="0" summary="">
                  <tr style="vertical-align: baseline;">
                    <td>
                      <div class="ts_TableStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                        <span class="N_007eStepNum">2	</span>
                      </div>
                    </td>
                    <td width="100%">
                      <div class="ts_TableStep_inner"><a name="1117436">Click </a><span class="w_Widgets">Backorder.</span> The <span class="w_Widgets">Sales</span> window reappears with the <span class="w_Widgets">Ship</span> and <span class="w_Widgets">Backorder</span> columns adjusted. A sales order is automatically recorded for the item when you record the invoice.</div>
                    </td>
                  </tr>
                </table>
              </div>
            </td>
          </tr>
        </table>
        <div class="bnfi_NoteHeadingFirstIndent" style="margin-right: 0pt;">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1117438">Multiple items with insufficient quantities</a></div>
        <div class="bnLi_NoteBodyLastIndent" style="margin-right: 0pt;"><a name="1095016">You can use </a>the <span class="w_Widgets">Backorder List</span> window to perform various tasks. However, you can only perform one of these tasks at a time and in the following order: build, buy and then backorder. For example, if you want to backorder some items and buy others, you need to buy the required items first and then return to this window (by clicking <span class="w_Widgets">Record</span> in the <span class="w_Widgets">Sales</span> window again) to complete the backorder. </div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="href_ReferenceBlockHeading"><span style="font-size: 9.0pt; font-variant: normal; font-weight: normal; text-transform: none;"><a name="1167117">Complete the sale. For more information, see </a></span><span class="l_Link"><a href="sales.7.8.htm#1088044">Complete the sale</a></span><span style="font-size: 9.0pt; font-variant: normal; font-weight: normal; text-transform: none;">.</span>Related Topics</div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
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                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="sales.7.3.htm#1087120" name="1167121">Entering sales</a></span></div>
              </td>
            </tr>
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        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
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              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="sales.7.10.htm#1088074" name="1167125">Recording sales with insufficient on-hand item quantities</a></span></div>
              </td>
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        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
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                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="inventory.10.7.htm#1101906" name="1167129">Auto-building items</a></span></div>
              </td>
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">5	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1095019">&nbsp;</a></div>
              </td>
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          </table>
        </div>
      </blockquote>
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