<?xml version="1.0" encoding="utf-8"?>
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
<html xml:lang="en" lang="en" xmlns="http://www.w3.org/1999/xhtml">
  <head>
    <!-- Start Webworks code in head section-->
    <meta http-equiv="Content-Type" content="text/html;charset=utf-8" />
    <meta http-equiv="Content-Style-Type" content="text/css" />
    <!-- saved from url=(0014)about:internet -->
    <title>Spend Money window</title>
    <link rel="StyleSheet" href="" type="text/css" media="all" />
    <link rel="StyleSheet" href="css/webworks.css" type="text/css" media="all" />
    <link rel="StyleSheet" href="document.css" type="text/css" media="all" />
    <script type="text/javascript" language="JavaScript1.2" src="scripts/expand.js"></script>
    <script type="text/javascript" language="JavaScript1.2" src="scripts/seealso.js"></script>
    <script type="text/javascript" language="JavaScript1.2">
      <!--
        var  WebWorksRootPath = "";
      // -->
    </script>
    <script type="text/javascript" language="JavaScript1.2">
      <!--
        		var  WebWorksSeeAlso = "xxx";
		      // -->
    </script>
    <!-- End Webworks code in head section-->
    <!-- Start custom CSS for layout-->
    <style>	
		#topborder {
		position : absolute;
		top: 0px;
		left:0px;
		width : 100%;
		height: 36px;
		background-color: #E4F1F8;
		padding: 0px;
				}
		#navigation {
		position : absolute;
		clear: right;
		top: 90px;
		width : 20%;
		left: 10px;
		border-right:3px dotted #C2DDF3;
		padding : 1px;
		overflow: hidden;
		}
		#content {
		margin-top: 42px;
		margin-left : 23%;
  		padding : 1px;
		}
		</style>
    <!--End custom CSS for layout-->
  </head>
  <body style="">
    <!--ZOOMSTOP-->
    <!--Above is code to tell the search engine to not index top matter-->
    <div id="topborder">
      <!--Start navigation buttons and company info at top of page-->
      <div style="text-align: left;">
        <table height="32px" cellspacing="5" summary="" align="right">
          <tr>
            <!--TOC is suppressed because of left navigation 
		  <td wwpage:condition="navigation-toc-current">
            <img src="images/tocx.gif" wwpage:attribute-src="copy-relative-to-output" alt="Table of Contents" wwpage:attribute-alt="navigation-toc-title" border="0"/>
          </td>
          <td wwpage:condition="navigation-toc-not-current">
            <a href="toc" wwpage:attribute-href="navigation-toc-link"><wwexsldoc:NoBreak /><img src="images/toc.gif" wwpage:attribute-src="copy-relative-to-output" alt="Table of Contents" wwpage:attribute-alt="navigation-toc-title" border="0" /></a>
          </td>
		  End comment for TOC suppression-->
            <!--Previous/next buttons are suppressed because of left navigation 
         <td wwpage:condition="navigation-previous-exists" valign="top"> 
		 <a href="previous" wwpage:attribute-href="navigation-previous-link"><wwexsldoc:NoBreak />
		<img src="images/prev.gif" wwpage:attribute-src="copy-relative-to-output" alt="Previous" wwpage:attribute-alt="navigation-previous-title" border="0" />
		</a> 
        </td>
          <td valign="top" wwpage:condition="navigation-previous-not-exists">
            <img src="images/prevx.gif" wwpage:attribute-src="copy-relative-to-output" alt="Previous" wwpage:attribute-alt="navigation-previous-title" border="0" />
          </td>
          <td wwpage:condition="navigation-next-exists" valign="top">
            <a href="next" wwpage:attribute-href="navigation-next-link"><wwexsldoc:NoBreak /><img src="images/next.gif" wwpage:attribute-src="copy-relative-to-output" alt="Next" wwpage:attribute-alt="navigation-next-title" border="0" /></a>
          </td>
          <td wwpage:condition="navigation-next-not-exists" valign="top">
            <img src="images/nextx.gif" wwpage:attribute-src="copy-relative-to-output" alt="Next" wwpage:attribute-alt="navigation-next-title" border="0" />
          </td>
		  		  End comment for Previous/next button suppression-->
            <a name="top"></a>
            <td valign="top">
              <a href="ix.html"><img src="images/index.gif" alt="Index" border="0" /></a>
            </td>
            <td></td>
            <td>
              <form method="get" action="searchhelp.htm" align="right">
                <input type="text" name="zoom_query" size="20"></input>
                <input name="submit" type="submit" value="Search" size="60"></input>
              </form>
            </td>
          </tr>
        </table>
      </div>
      <table summary="">
        <tr>
          <td class="WebWorks_Company_Logo_Top">
            <img src="images/logo.gif" />
          </td>
        </tr>
      </table>
    </div>
    <!--End navigation and company info at top of page-->
    <!--Start container for all content-->
    <div id="content">
      <br />
      <div class="WebWorks_Breadcrumbs" style="text-align: left;"></div>
      <!---Index image-->
      <!---Index image-->
      <!--ZOOMRESTART-->
      <!--Above is code to tell the search engine to start indexing after this line-->
      <blockquote>
        <div class="ho_OverviewHeading"><a name="827187">Spend Money window</a></div>
        <div class="b_Body"><a name="812304">The Spend Money window allows you to record transactions that affect your company’s cheque accounts, </a>credit card accounts, petty cash accounts and other cash accounts.</div>
        <div class="b_Body"><a name="812573">If you’ve recorded purchases using the Purchases Command Centre, this window shouldn’t be used for paying </a>your suppliers. Instead, use the Purchases Register window or the Pay Bills window to make those payments.</div>
        <div class="b_Body"><a name="891876">The Spend Money window gives you the choice of recording Spend Money transactions directly into an </a>account or grouping Spend Money transactions into the linked electronic payments account. </div>
        <div class="b_Body"><a name="891885">When you record a Spend Money transaction directly into an account, an individual cash-disbursement </a>transaction is recorded in the account for the transaction. When you choose to group a Spend Money transaction with other electronic payments, an individual cash-disbursement transaction is recorded in the linked electronic payments account. You can then make an electronic payment that will include the group of Spend Money transactions you’ve selected.</div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd890913&quot;);">
          <span class="N_007eProcBullet"></span><a name="890913">Field Descriptions</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd890913", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd890913", false);</script>
        <div class="hps_ProcedureSubheading"><a name="890914">Account</a></div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><span class="w_Widgets"><a name="887403">Pay From </a></span><span class="w_Widgets">Account.</span> Select this option if you want to record this payment directly from an account. Select the account you want to use for the cash disbursement from the list; an individual cash-disbursement transaction will be recorded in the account for the transaction.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbc_BulletedContinued"><a name="820118">The accounts in this list are only those that have a bank or credit card account type.</a></div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><span class="w_Widgets"><a name="891907">Group with Electronic Payments</a></span>. Select this option if you want to group this payment with electronic payments. After you’ve grouped all of the Spend Money transactions, you can then make an electronic payment using the Prepare Electronic Payments window.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="hps_ProcedureSubheading"><a name="820121">Balance</a></div>
        <div class="b_Body"><a name="820123">This field displays the current balance of the account you selected.</a></div>
        <div class="hps_ProcedureSubheading"><a name="890632">Tax Inclusive</a></div>
        <div class="b_Body"><a name="890636">Select this option </a><span style="font-style: italic;">only</span> if you’re required to show amounts on Spend Money transactions as tax inclusive. </div>
        <div class="b_Body"><a name="890646">For example, if the amount of a line item is $500.00 and the $500.00 amount already includes the Tax of </a>10%, select the Tax Inclusive option. An amount of $45.45 appears in the Tax field. </div>
        <div class="b_Body"><a name="890659">Note that once you select the Tax Inclusive option, it will apply to all transaction items you record in the </a>window.</div>
        <div class="b_Body"><a name="890663">Do not select this option if you want the amount in the Total Paid field to increase by the tax amount that is </a>applied to line items. </div>
        <div class="hps_ProcedureSubheading"><a name="820174">Card</a></div>
        <div class="b_Body"><a name="820176">[Optional] Type or select a card for this transaction. </a></div>
        <div class="hps_ProcedureSubheading"><a name="887483">Payee</a></div>
        <div class="b_Body"><a name="891925">This field appears only if the Pay From Account option is selected.</a></div>
        <div class="b_Body"><a name="839169">If you entered a name in the Card field, this field will display the name and address of the person or company </a>you selected. If you left the Card field blank, enter the name and address of the person or company being paid.</div>
        <div class="b_Body"><a name="839174">This information will be printed in the “Pay to the Order of” section of the cheque. </a></div>
        <div class="b_Body"><a name="891930">This field appears only if you selected Pay from Account. It does not apply to Electronic Payments.</a></div>
        <div class="hps_ProcedureSubheading"><a name="891931">Statement Text</a></div>
        <div class="b_Body"><a name="891932">This field appears only if the Group with Electronic Payments option is selected.</a></div>
        <div class="b_Body"><a name="891933">Your MYOB software automatically assigns the text: PAYMENT IDxxxxx. The ID number assigned to the text </a>will match the cheque number of the current transaction. This text will appear on a bank statement to identify the transaction. You can change the statement text if you want.</div>
        <div class="hps_ProcedureSubheading"><a name="820189">Cheque </a>No.</div>
        <div class="b_Body"><a name="850611">When you enter a transaction in this window, this field will automatically display the next available cheque </a>number which will become the actual transaction number when it's recorded into the company file. You can edit this field if you want. </div>
        <div class="bnF_NoteHeadingFirst">
          <span class="N_007eNoteCautionWarning">note : </span><a name="887536">For a cash, EFTPOS or electronic payment, you may want to replace the cheque number with letters or </a>words.</div>
        <div class="bnL_NoteBodyLast"><a name="820218">&nbsp;</a></div>
        <div class="hps_ProcedureSubheading"><a name="887540">Date</a></div>
        <div class="b_Body"><a name="820220">Enter the date of the transaction. Dates that occur before your conversion date or in a prior financial year can’t </a>be used. </div>
        <div class="hps_ProcedureSubheading"><a name="820226">Amount</a></div>
        <div class="b_Body"><a name="820228">Enter the total amount of the Spend Money transaction.</a></div>
        <div class="b_Body"><a name="820229">When you record this transaction, the balance of the account will decrease by the amount you enter here.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820231">Memo</a></div>
        <div class="b_Body"><a name="820233">Enter a description of the transaction. This description will appear on various Accounting reports, as well as the </a>Cash Disbursements Journal. If you don’t enter anything in this field, the first line of the Payee field will appear in the Cash Disbursements Journal.</div>
        <div class="hps_ProcedureSubheading"><a name="833294">Account #/Name column</a></div>
        <div class="b_Body"><a name="864948">If you view your accounts by number, enter the number of the account affected by this transaction. For </a>example, enter the number of your insurance expense account if you’re writing a cheque to pay for your company’s insurance. If you view your accounts by name, type or select the name of the account affected by this transaction.</div>
        <div class="hps_ProcedureSubheading"><a name="864968">Name column</a></div>
        <div class="b_Body"><a name="864955">If you view your accounts by name, enter the name of the account that is affected by this transaction. For </a>example, enter the name of your insurance expense account if you’re writing a cheque to pay for your company’s insurance. </div>
        <div class="hps_ProcedureSubheading"><a name="820245">Amount column</a></div>
        <div class="b_Body"><a name="820247">Enter the amount for each transaction line.</a> (If you’re required to enter tax inclusive amounts, see the description for the <span style="font-weight: bold;">tax Inclusive</span> field above.) Note that the total of the amounts in this column must match the amount in the Amount field before you can record the transaction. </div>
        <div class="b_Body"><a name="820257">If you want an amount in this column to appear as a credit instead, enter the amount as a negative number.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820259">Job column</a></div>
        <div class="b_Body"><a name="820261">If you want to, select a job for the transaction.</a></div>
        <div class="b_Body"><a name="820262">If you need to assign an amount to more than one job, use multiple lines to record the transaction. </a></div>
        <div class="hps_ProcedureSubheading"><a name="840754">Memo column</a></div>
        <div class="b_Body"><a name="840755">Using up to 255 characters, enter a description for each transaction line. This description will appear on the </a>General Journal, Cash Disbursements and Cash Receipts reports. </div>
        <div class="hps_ProcedureSubheading"><a name="890775">Tax column</a></div>
        <div class="b_Body"><a name="890782">Enter the tax code that applies to each line item. If you don’t know the tax code, leave the field blank.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820290">Total Allocated</a></div>
        <div class="b_Body"><a name="820292">This field displays the cumulative total of the amounts of the line items entered on the transaction.</a></div>
        <div class="b_Body"><a name="890793">If you selected the Tax Inclusive option, you’ll notice the tax inclusive total is reflected in both the Total </a>Allocated and Total Amount fields.</div>
        <div class="hps_ProcedureSubheading"><a name="889210">Tax</a></div>
        <div class="b_Body"><a name="889214">This field displays the total tax calculated for the line items.</a></div>
        <div class="b_Body"><a name="890807">If you selected the Tax Inclusive option, the tax amount allocated to the tax account appears in this field, but it </a>is dimmed to indicate that it is already included in the Total Allocated.</div>
        <div class="hps_ProcedureSubheading"><a name="820312">Total Paid</a></div>
        <div class="b_Body"><a name="820314">This field displays the amount entered in the Amount field at the top section of the Spend Money window.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820316">Out of Balance</a></div>
        <div class="b_Body"><a name="820318">This field displays the difference between the amount in the Total Paid field and the Total Allocated field. When </a>the amount displayed is 0.00, you can record the transaction.</div>
        <div class="hps_ProcedureSubheading"><a name="880890">Cheque Already Printed</a></div>
        <div class="b_Body"><a name="883090">If you do not want this transaction to appear in the Print Cheques window, select this option. </a></div>
        <div class="hps_ProcedureSubheading"><a name="880888">Remittance Advice Delivery Status</a></div>
        <div class="b_Body"><a name="883155">If you print or email remittance advices, enter the delivery status of the remittance advice that corresponds to </a>this transaction.</div>
        <div class="hps_ProcedureSubheading"><a name="864520">Save as Recurring </a></div>
        <div class="b_Body"><a name="864524">Click to save the transaction as recurring. Note that you still need to click </a><span class="w_Widgets">Record</span> to record the current transaction. </div>
        <div class="hps_ProcedureSubheading"><a name="887646">Use Recurring </a></div>
        <div class="b_Body"><a name="820362">Click to select a recurring transaction from the Select a Recurring Transaction window. </a></div>
        <div class="hps_ProcedureSubheading"><a name="840715">Category</a></div>
        <div class="b_Body"><a name="840727">If you use category tracking, select a category for this transaction. </a></div>
        <div class="hps_ProcedureSubheading"><a name="889056">Print</a></div>
        <div class="b_Body"><a name="889240">Click to choose print </a>and preview options for this transaction. Choose:</div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><a name="889247">Print Cheque</a>—to print a cheque.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><a name="889254">Print Remittance Advice</a>—to print a remittance advice.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><a name="890839">Preview Cheque</a>—to preview the cheque.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><a name="890846">Preview Remittance Advice</a>—to preview the remittance advice.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="hps_ProcedureSubheading"><a name="843639">Journal </a></div>
        <div class="b_Body"><a name="843643">Click to open the Transaction Journal window. You can use the Transaction Journal window to locate recorded </a>transactions.</div>
        <div class="hps_ProcedureSubheading"><a name="833131">Register </a></div>
        <div class="b_Body"><a name="833133">Click this button to open the Bank Register window where you can enter and view all your transactions for </a>accounts that have a bank or credit card account type from one window. </div>
        <div class="hps_ProcedureSubheading"><a name="820392">Record </a></div>
        <div class="b_Body"><a name="820394">Click to record the transaction you’ve entered in this window. You can print a cheque for the transaction later </a>from the Print Cheques window</div>
        <div class="hps_ProcedureSubheading"><a name="820400">Cancel </a></div>
        <div class="b_Body"><a name="820402">Click to close the window without saving your changes.</a></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="Sample_heading"><a href="230000c-03.htm#887860" name="887297">Tips for this window</a></div>
        <div class="href_ReferenceBlockHeading"><a name="887383">Related Topics</a></div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9216pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="banking.6.4.htm#1087325" name="891977">Spending money</a></span></div>
              </td>
            </tr>
          </table>
        </div>
      </blockquote>
    </div>
    <div style="font-family:Arial, Verdana;font-size:x-small;text-align: right;">
      <a style="color:gray" href="#top">Top of page</a>
    </div>
    <!--End container for all content-->
    <!--Start container for left navigation-->
    <div id="navigation">
      <script type="text/javascript" src="scripts/quickmenu.js"></script>
    </div>
    <!--End container for left navigation-->
    <!--Start stuff at bottom of page-->
  </body>
</html>