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        <a class="WebWorks_Breadcrumb_Link" href="purchases.8.1.htm#1096612">Purchases</a> &gt; Entering purchases</div>
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      <blockquote>
        <div class="hs_SectionHeading"><a name="1096612">Entering purchases</a></div>
        <div class="b_Body"><a name="1096613">You can enter a purchase as a quote, order, received item or bill.</a></div>
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                <div class="bb_Bulleted_inner"><a name="1087132">You can enter a </a><span class="ei_EmphasisItalic" style="color: #000000; font-weight: normal;">quote</span> to keep a record of an estimate or quote you received from one of your suppliers. A quote has no impact on your inventory levels and can be changed to an order or a bill when you are ready to purchase.</div>
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                <div class="bb_Bulleted_inner"><a name="1087134">An </a><span class="ei_EmphasisItalic">order</span> is a purchase where no service or item has been received. While orders do not affect your financial figures, they do affect your inventory levels. Orders don’t create transactions unless you have paid a deposit to the supplier. An order can be changed to a bill but not a quote.</div>
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                <div class="bb_Bulleted_inner"><a name="1094115">You can use a </a><span class="ei_EmphasisItalic">receive item</span> purchase to record the receipt of items you have ordered but have not yet been billed for. When you record items received, the item is added to your inventory and the cost of the item is added to an accrual account for inventory items until you record a purchase for it. </div>
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        <div class="bbc_BulletedContinued"><a name="1094116">An accounts payable transaction is not recorded at this time. </a>You can only record a received items transaction in the item layout, and only against an order.</div>
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                <div class="bb_Bulleted_inner"><a name="1087138">A </a><span class="ei_EmphasisItalic">bill </span>is usually created when you receive the items or services you ordered and are required to pay the supplier. Recording a bill will update the appropriate accounts, including the account for tracking payables. Bills can be open (unpaid), closed (paid) or debit (negative purchase). A bill cannot be changed to a quote or an order.</div>
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        <div class="b_Body"><a name="1087139">You can enter a purchase in:</a></div>
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                <div class="bb_Bulleted_inner"><a name="1087140">the</a><span class="w_Widgets"> Purchases</span> window </div>
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                <div class="bb_Bulleted_inner"><a name="1087141">the</a><span class="w_Widgets"> Bank Register</span> window. </div>
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        <div class="b_Body"><a name="1094122">The purchases procedure described in this section is for entering </a>purchases in the <span class="w_Widgets">Purchases</span> window, which allows you to record full details about a transaction.</div>
        <div class="hr_RunInHeading"><a name="1094123">Bank Register window</a></div>
        <div class="b_Body"><a name="1087142">Entering a purchase in the </a><span class="w_Widgets">Bank </span><span class="w_Widgets">Register</span> window is a fast way to enter a purchase transaction. However, you can enter less detail about the purchase than if you entered it in the <span class="w_Widgets">Purchases</span> window. For more information, see <span class="l_Link"><a href="banking.6.6.htm#1108839">Entering transactions in the Bank Register window</a></span>.</div>
        <div class="href_ReferenceBlockHeading"><a name="1165464">Related Topics</a></div>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="purchases.8.4.htm#1087146" name="1165468">Entering a purchase transaction</a></span></div>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="forms.18.3.htm#1087216" name="1165472">Sending forms</a></span></div>
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