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      <div class="WebWorks_Breadcrumbs" style="text-align: left;">
        <a class="WebWorks_Breadcrumb_Link" href="financialcontrol.20.1.htm#1087192">Financial control</a> &gt; <a class="WebWorks_Breadcrumb_Link" href="financialcontrol.20.2.htm#1087192">Tracking financial information</a> &gt; Jobs</div>
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      <blockquote>
        <div class="hm_ModuleHeading"><a name="1087192">Jobs</a></div>
        <div class="b_Body"><a name="1087193">Jobs can be set up to track income and expenses related to </a>service jobs. This is particularly useful when multiple jobs are performed for a single customer. When you enter a transaction, the appropriate job number can be assigned to each individual amount. This enables you to associate several jobs with the various amounts in a single transaction.</div>
        <div class="b_Body"><a name="1093951">For example, if a purchase includes parts for three customers, you </a>could specify each of the three jobs to which that purchase relates. A profit and loss statement can then be prepared for each job and actual results can be compared with budgeted values to produce a <span class="w_Widgets">Jobs Budget Analysis</span> report.</div>
        <div class="hr_RunInHeading"><a name="1087194">Sub-jobs</a></div>
        <div class="b_Body"><a name="1106476">Sub-jobs allow you to track individual jobs that form </a>part of a larger job. For example, if you are a graphic designer working on a number of print and multimedia deliverables for your client, you could use sub-jobs to track the individual jobs: website design, business cards production and brochure layout.</div>
        <div class="hr_RunInHeading"><a name="1093959">Setting up jobs and sub-jobs</a></div>
        <div class="b_Body"><a name="1093960">You can keep a detailed record </a>of your jobs and sub-jobs. If you intend to use sub-jobs, you will first need to create header jobs, to which you can later assign sub-jobs. </div>
        <div class="b_Body"><a name="1087196">Specific job-tracking tasks include:</a></div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
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                <div class="bb_Bulleted_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
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              <td width="100%">
                <div class="bb_Bulleted_inner"><a name="1087197">organising jobs in a hierarchy </a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="1087198">setting budgets for each job </a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="1087199">linking jobs to specific customers </a></div>
              </td>
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        </div>
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                  <span style="color: Gray;">■</span>
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              <td width="100%">
                <div class="bb_Bulleted_inner"><a name="1087200">assigning jobs to individual line items on transactions</a></div>
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        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
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                <div class="bb_Bulleted_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
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              <td width="100%">
                <div class="bb_Bulleted_inner"><a name="1087201">tracking reimbursable expenses for your jobs</a></div>
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                <div class="bb_Bulleted_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
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              <td width="100%">
                <div class="bb_Bulleted_inner"><a name="1087202">preparing invoices to reimburse job expenses</a></div>
              </td>
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        </div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
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                <div class="bb_Bulleted_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="1087203">analysing profit and loss of a job.</a></div>
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        <div class="hr_RunInHeading"><a name="1087204">Job types</a></div>
        <div class="b_Body"><a name="1093968">There are two types of jobs, header and detail.</a></div>
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                  <span style="color: Gray;">■</span>
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              <td width="100%">
                <div class="bb_Bulleted_inner"><span class="eb_EmphasisBold"><a name="1087205">Header jobs</a></span> total associated detail jobs (including detail sub-jobs). You cannot assign transactions to header jobs.</div>
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                <div class="bb_Bulleted_inner"><span class="eb_EmphasisBold"><a name="1087206">Detail jobs</a></span> are assigned to transactions to track income, costs and expenses.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="b_Body"><a name="1093972">Note that sub-jobs can be either a detail or header type job.</a></div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087212&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087212">To create a header job</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087212", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087212", false);</script>
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                  <span class="N_007eStepNum">1	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087213">Go to the </a><span class="w_Widgets">Lists</span> menu and choose <span class="w_Widgets">Jobs</span>. The <span class="w_Widgets">Jobs List</span> window appears. </div>
              </td>
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        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">2	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087214">Click </a><span class="w_Widgets">New</span>. The <span class="w_Widgets">New Job </span>window appears. </div>
              </td>
            </tr>
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        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">3	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087216">Select </a><span class="w_Widgets">Header Job</span> and enter a job number, name and description.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">4	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087217">If you want to create this job as a sub-job of another header </a>job, type or make a selection from the <span class="w_Widgets">Sub-job Of</span> field. </div>
              </td>
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        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">5	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087218">Click </a><span class="w_Widgets">OK</span>. The header job appears in the <span class="w_Widgets">Jobs List</span> window.</div>
              </td>
            </tr>
          </table>
        </div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087224&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087224">To create a detail job</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087224", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087224", false);</script>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">1	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087225">Go to the </a><span class="w_Widgets">Lists</span> menu and choose <span class="w_Widgets">Jobs</span>. The <span class="w_Widgets">Jobs List</span> window appears. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">2	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087226">Click </a><span class="w_Widgets">New</span>. The <span class="w_Widgets">New Job </span>window appears. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">3	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087227">Select </a><span class="w_Widgets">Detail Job</span>.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">4	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087228">Type a code for the job in the </a><span class="w_Widgets">Job Number</span> field and press <span class="k_Keys">Tab</span>.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">5	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087229">Enter additional information about the job, such as a job </a>name, description and start date.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">6	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087238">If you are creating a sub-job, type or select a header job in the </a><span class="w_Widgets">Sub-job Of</span> field. Note, you can only assign detail jobs to header jobs, not to other detail jobs.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">7	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087239">If you want to link the job to a customer, type or select a </a>customer in the <span class="w_Widgets">Linked Customer</span> field. This is useful if you intend to seek reimbursement for goods and services purchased on the customer’s behalf.<br />You can view details of all jobs linked to a customer in the <span class="w_Widgets">Jobs</span> view of the customer’s card.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">8	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087240">Click </a><span class="w_Widgets">OK</span>. The <span class="w_Widgets">Jobs List </span>window reappears. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">9	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087241">Review the hierarchy of jobs you have created. If you need to </a>change the details a job, select the job and click <span class="w_Widgets">Edit</span>.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="b_Body"><a name="1109911">&nbsp;</a></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087251&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087251">To enter opening balances for jobs</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087251", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087251", false);</script>
        <div class="b_Body"><a name="1087255">If you started using your MYOB software while a particular job </a>was in progress, you can create the job and then enter any account activity generated by the job so far in the <span class="w_Widgets">Job Opening </span><span class="w_Widgets">Balances</span> window. </div>
        <div class="b_Body"><a name="1087256">You can enter opening balances only for detail jobs. Header jobs </a>take their balances from the detail jobs below them.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">1	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087257">Go to the </a><span class="w_Widgets">Setup</span> menu, choose <span class="w_Widgets">Balances</span> and then <span class="w_Widgets">Job </span><span class="w_Widgets">Opening Balances</span>. The <span class="w_Widgets">Job Opening Balances</span> window appears. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">2	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087259">In the</a><span class="w_Widgets"> Job Number</span> field, type or select the job for which you want to enter an opening balance.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">3	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1098666">In the </a><span class="w_Widgets">Opening Balances</span> column, type the opening balances for each account. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">4	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087265">Repeat from </a><span class="l_Link"><a href="#1098666">step&nbsp;3</a></span> for each job with an opening balance.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">5	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087266">Click </a><span class="w_Widgets">OK</span> when you have finished.</div>
              </td>
            </tr>
          </table>
        </div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
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          <span class="N_007eProcBullet"></span><a name="1087268">To enter budget amounts for jobs</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087268", false);</script></div>
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        <div class="b_Body"><a name="1087269">You can enter budgets for detail jobs. The budget information </a>you enter for each job is used to help you assess your progress on a particular job and to determine the job’s effect on the state of your business. The amounts you enter will be recorded against accounts in your accounts list for comparison purposes. </div>
        <div class="b_Body"><a name="1094026">Once you begin recording transactions for the job, you will be </a>able to print the <span class="w_Widgets">Jobs Budget Analysis</span> report to see a comparison between the actual amounts and the amounts you have budgeted for the job.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">1	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087270">Go to the </a><span class="w_Widgets">Lists</span> menu and choose <span class="w_Widgets">Jobs</span>. The <span class="w_Widgets">Jobs List</span> window appears.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">2	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087271">Select the detail job for which you want to enter budgets. </a></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">3	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087272">Click </a><span class="w_Widgets">Budgets</span>. The <span class="w_Widgets">Job Budgets by Account</span> window appears, with the number of the job you selected in the <span class="w_Widgets">Job </span><span class="w_Widgets">Number</span> field. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bsc_BodyStepContinued"><a name="1087273">All your company’s income, cost of sales, expense, other </a>income and other expense accounts appear in the scrolling list.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">4	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087274">In the </a><span class="w_Widgets">Budgets</span> column, type the amounts you’ve budgeted for specific accounts for this job and then click <span class="w_Widgets">OK</span>.</div>
              </td>
            </tr>
          </table>
        </div>
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        <div class="href_ReferenceBlockHeading"><a name="1109916">Related Topics</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="financialcontrol.20.2.htm#1087121" name="1109920">Tracking financial information</a></span></div>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="financialcontrol.20.4.htm#1087153" name="1109928">Categories</a></span></div>
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