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        <a class="WebWorks_Breadcrumb_Link" href="banking.6.1.htm#1087325">Banking</a> &gt; Spending money</div>
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      <blockquote>
        <div class="hs_SectionHeading" style="margin-bottom: 18.0pt; margin-top: 18.0pt;"><a name="1087325">Spending money</a></div>
        <div class="b_Body"><a name="1087326">In MYOB software, the term </a><span class="ei_EmphasisItalic">spending money </span>refers specifically to recording payments for transactions for which purchases have not been created. These include equity drawings, bank charges, telephone bills and so on. These types of payment can be entered using the <span class="w_Widgets">Spend Money</span> window or by selecting the <span class="w_Widgets">Spend </span><span class="w_Widgets">Money</span> transaction type in the <span class="w_Widgets">Bank Register</span> window.</div>
        <div class="b_Body"><a name="1106867">The </a><span class="w_Widgets">Spend Money</span> window lets you record more details about the payment and allocate the payment to more than one account. This is the procedure covered in this section. If you want to use the <span class="w_Widgets">Bank Register </span>window—which lets you record a payment with minimum details—see <span class="l_Link"><a href="banking.6.6.htm#1108839">Entering transactions in the Bank Register window</a></span>. </div>
        <div class="b_Body"><a name="1087327">If you want to make a payment to a supplier for a purchase </a>entered using the <span class="w_Widgets">Purchases</span> command centre, use the <span class="w_Widgets">Pay Bills</span> window or select the <span class="w_Widgets">Pay Bill</span> transaction type in the <span class="w_Widgets">Bank </span><span class="w_Widgets">Register</span> window. For more information, see <span class="l_Link"><a href="purchases.8.17.htm#1117031">Paying bills</a></span>.</div>
        <div class="b_Body"><a name="1087331">If you want to pay suppliers or employees electronically, you first </a>need to set up your accounts and cards in a particular way. For more information, see <span class="l_Link"><a href="banking.6.5.htm#1087524">Setting up electronic payments</a></span>.</div>
        <div class="b_Body"><a name="1087335">The options for recording payments are summarised in the </a>following diagram.</div>
        <div class="gcl_GraphicCellLeft"><a name="1156168"><img id="1156166" class="Default" src="images/spendmoney_au.png" width="510" height="510" style="display: inline; float: none; left: 0.0; text-align: left; top: 0.0;" /></a></div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087343&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087343">To record money you spend</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087343", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087343", false);</script>
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">1	</span>
                </div>
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              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087352">Go to the </a><span class="w_Widgets">Banking</span><span style="font-weight: bold;"> </span>command centre and click <span class="w_Widgets">Spend Money</span>. The <span class="w_Widgets">Spend Money</span> window appears.</div>
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                  <span class="N_007eStepNum">2	</span>
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              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087361">Select how the payment is to be made.</a></div>
              </td>
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        <div class="bsb_BodyStepBulleted_outer" style="margin-left: 14.1732283464567pt;">
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                <div class="bsb_BodyStepBulleted_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bsb_BodyStepBulleted_inner"><a name="1087362">If you are paying electronically</a>—that is, if you will be generating an electronic payment file (ABA file) for this payment—click <span class="w_Widgets">Group with Electronic Payments</span>. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bsb_BodyStepBulleted_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bsb_BodyStepBulleted_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bsb_BodyStepBulleted_inner"><a name="1087371">If you are paying by some other means</a>—such as by cash, cheque, credit card or Internet banking—type or select the account you are paying from in the <span class="w_Widgets">Pay from Account</span> field.</div>
              </td>
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                  <span class="N_007eStepNum">3	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087380">If the payment is tax inclusive, select the </a><span class="w_Widgets">Tax Inclusive</span> option. </div>
              </td>
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          </table>
        </div>
        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1087381">Make your selection now</a></div>
        <div class="bnLi_NoteBodyLastIndent"><a name="1087382">Don’t select or deselect the </a><span class="w_Widgets">Tax Inclusive</span> option after you enter an amount in the <span class="w_Widgets">Amount</span> field. </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">4	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087383">Fill in the information in the cheque area of the window, just </a>as you would if you were writing a paper cheque. Enter the payee card, cheque number (or other identification number), amount, memo, etc. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bsc_BodyStepContinued"><a name="1087384">If you are paying electronically, enter your own unique </a>reference in the <span class="w_Widgets">Statement Text</span> field or accept the default. The text entered in this field will appear on the payee’s bank statement.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">5	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087385">If you want to change the default payee address, type or </a>select the payee’s address in the <span class="w_Widgets">Payee</span> field.</div>
              </td>
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          </table>
        </div>
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                  <span class="N_007eStepNum">6	</span>
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              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087481">Allocate the payment to the appropriate account.</a></div>
              </td>
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          </table>
        </div>
        <table class="tri_TableReferenceIndented" style="text-align: left;" cellspacing="0">
          <caption style="caption-side: top"></caption>
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              <div class="gc_GraphicsHolderCell"><a name="1087419"><img id="1153438" class="Default" src="images/banking.6.4.5.png" width="443" height="103" style="display: inline; float: none; left: 0.0; text-align: left; top: 0.0;" /></a></div>
            </td>
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              <div class="trh_TableRowHeading"><a name="1087461">A</a></div>
            </td>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="t_TableBody"><a name="1087463">Type or select the account you want to assign the payment to. </a></div>
            </td>
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              <div class="trh_TableRowHeading"><a name="1087465">B</a></div>
            </td>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="t_TableBody"><a name="1087467">Type the allocation amount.</a></div>
            </td>
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            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="trh_TableRowHeading"><a name="1087469">C</a></div>
            </td>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="t_TableBody"><a name="1087472">[Optional] Assign the payment to a job by entering the job </a>code here. </div>
            </td>
          </tr>
          <tr>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="trh_TableRowHeading"><a name="1087474">D</a></div>
            </td>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="t_TableBody"><a name="1087476">[Optional] Type a memo to describe the payment.</a></div>
            </td>
          </tr>
          <tr>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="trh_TableRowHeading"><a name="1087478">E</a></div>
            </td>
            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="t_TableBody"><a name="1087480">The tax code that is linked to the allocation account appears </a>here automatically. You change or delete it if necessary.</div>
            </td>
          </tr>
        </table>
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">7	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087485">If your payment covers more than one account, repeat </a><span class="l_Link"><a href="#1087481">step&nbsp;6</a></span>. You would do this, for example, when paying for a purchase with a number of different types of purchases on it: postage, magazines, stationary, etc.</div>
              </td>
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          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">8	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087487">If you want to view or change the tax amounts assigned to </a>the payment, click the zoom arrow (<img id="1087489" class="Default" src="images/banking.6.4.6.png" width="21" height="22" style="display: inline; float: none; left: 0.0; text-align: left; top: 0.0;" />) next to the <span class="w_Widgets">Tax</span> field.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">9	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087491">If you want to assign the payment to a particular category, </a>select a category from the <span class="w_Widgets">Category </span>list. For more information about categories, see <span class="l_Link"><a href="financialcontrol.20.4.htm#1087153">Categories</a></span>.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="btFi_TipHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">tip : </span><a name="1091256">Recap transaction</a></div>
        <div class="btLi_TipBodyLastIndent" style="margin-bottom: 4.0pt;"><a name="1091257">Before you record this transaction, </a>you can use the recap transaction feature to view the journal entries that will be created when the transaction is recorded. This is useful for confirming that the journal entries are posted to the correct accounts. To recap, choose <span class="w_Widgets">Recap Transaction</span> from the <span class="w_Widgets">Edit</span> menu.</div>
        <div class="hps_ProcedureSubheading" style="margin-bottom: 4.0pt; margin-top: 6.0pt;"><a name="1105546">Complete the payment</a></div>
        <div class="btFi_TipHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">tip : </span><a name="1105555">Save the payment as a recurring transaction</a></div>
        <div class="btLi_TipBodyLastIndent" style="margin-bottom: 4.0pt;"><a name="1105556">If you </a>want to store the payment as a recurring transaction click<span class="w_Widgets"> Save </span><span class="w_Widgets">as Recurring</span>. In the<span class="w_Widgets"> Edit Recurring Schedule </span>window, enter the necessary information and click<span class="w_Widgets"> Save</span>. For more information, see <span class="l_Link"><a href="transactions.17.7.htm#1087424">Recurring transactions</a></span>. </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">10	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091293">If you are paying by cheque and have already written a </a>cheque, select the <span class="w_Widgets">Cheque Already Printed </span>option.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">11	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091296">If you want to send remittance advice in a batch, select an </a>option from the <span class="w_Widgets">Remittance Advice Delivery Status </span>list. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bsc_BodyStepContinued"><a name="1091297">After you have recorded a number of payments, say, the day’s </a>payments, you can print or email remittance advices in a batch. For more information, see <span class="l_Link"><a href="forms.18.3.htm#1087216">Sending forms</a></span>.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">12	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1105573">If you want to preview the remittance advice or cheque for </a>this transaction, click <span class="w_Widgets">Print</span> and then choose <span class="w_Widgets">Preview Cheque</span> or <span class="w_Widgets">Preview Remittance Advice</span>. Note that the transaction is recorded before it is displayed.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">13	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091302">If you want to print a cheque or remittance advice now, click </a><span class="w_Widgets">Print</span> and select the form type you want to print. Note that the payment is recorded before it is printed.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">14	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091303">Click </a><span class="w_Widgets">Record</span>.</div>
              </td>
            </tr>
          </table>
        </div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="href_ReferenceBlockHeading"><a name="1156189">Related Topics</a></div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="banking.6.6.htm#1108839" name="1156193">Entering transactions in the Bank Register window</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="banking.6.13.htm#1087762" name="1156197">Credit card transactions</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
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            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="purchases.8.17.htm#1117031" name="1156201">Paying bills</a></span></div>
              </td>
            </tr>
          </table>
        </div>
      </blockquote>
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