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        <a class="WebWorks_Breadcrumb_Link" href="companyfile.4.1.htm#1091050">Setting up your company file</a> &gt; Create a company file</div>
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      <blockquote>
        <div class="hs_SectionHeading"><a name="1091050">Create a company file</a></div>
        <div class="b_Body"><a name="1091051">When you make entries in your MYOB software, that information </a>is stored in a file called a company file. </div>
        <div class="b_Body"><a name="1091052">You can create a company file using the </a><span class="w_Widgets">New Company File </span><span class="w_Widgets">Assistant</span>. This assistant is a series of interactive windows that guide you through the process of creating a new company file.</div>
        <div class="bnF_NoteHeadingFirst">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1091053">Do you already have a company file? </a></div>
        <div class="bnL_NoteBodyLast"><a name="1091054">If your accountant </a>or MYOB consultant has provided you with a company file, or if you want to use a file that you created with a test drive version of this software, you don’t need to create a company file.</div>
        <div class="b_Body"><a name="1091088">Before you start, you need to know: </a></div>
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              <div class="trh_TableRowHeading"><a name="1115257">Your current </a>financial year</div>
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              <div class="t_TableBody"><a name="1115259">This is the financial year for which you want to start </a>recording transactions in your company file.</div>
              <div class="t_TableBody"><a name="1115260">Note that a financial year is represented by the </a>calendar year in which the financial year ends. For example, if your financial year ends in June 2009, your financial year is 2009.</div>
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              <div class="trh_TableRowHeading"><a name="1115262">The last </a>month of your financial year</div>
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              <div class="t_TableBody"><a name="1115264">This is the month in which your financial year ends. </a>For most businesses the last month is June. </div>
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              <div class="trh_TableRowHeading"><a name="1115266">Your </a>conversion month</div>
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              <div class="t_TableBody"><a name="1115269">This is the earliest month for which you want to </a>record transactions. For example, if you want to enter transactions dated 1 September or later, your conversion month is September. </div>
              <div class="t_TableBody"><a name="1115270">You cannot enter transactions dated before the </a>conversion month.</div>
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              <div class="trh_TableRowHeading"><a name="1115272">The number </a>of accounting periods in your financial year</div>
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              <div class="t_TableBody"><a name="1115277">You can choose to have 12 or 13 accounting </a>periods. A 13th period is a period for recording entries which you do not want included in the accounting figures for a particular month. For example, you can use it to record year-end adjustments that are attributed to all months. If in doubt, choose 13 periods.</div>
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              <div class="trh_TableRowHeading"><a name="1115279">The default </a>list of accounts that you want to start with</div>
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              <div class="t_TableBody"><a name="1115281">Accounts are the categories that you will allocate </a>each of your transactions to. When you create a company file, you need to select a default list of accounts. You can:</div>
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                      <div class="tb_TableBullet_inner" style="width: 11.3385826771654pt; white-space: nowrap;">•	</div>
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                      <div class="tb_TableBullet_inner"><span class="eb_EmphasisBold"><a name="1115282">start with an accounts list provided by MYOB.</a></span> You can select a predefined accounts list suitable for your business.</div>
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                      <div class="tb_TableBullet_inner" style="width: 11.3385826771654pt; white-space: nowrap;">•	</div>
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                      <div class="tb_TableBullet_inner"><span class="eb_EmphasisBold"><a name="1115283">import a list of accounts.</a></span> You can import an accounts list from another company file or from one that has been provided by your accountant or MYOB Certified Consultant.</div>
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                      <div class="tb_TableBullet_inner" style="width: 11.3385826771654pt; white-space: nowrap;">•	</div>
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                      <div class="tb_TableBullet_inner"><span class="eb_EmphasisBold"><a name="1115284">build your own list. </a></span>You can start with an accounts list that has the minimum accounts required by your MYOB software and then add to it.</div>
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              <div class="t_TableBody"><a name="1115285">Note that you can modify your accounts list after </a>creating your company file.</div>
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        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1091089&quot;);">
          <span class="N_007eProcBullet"></span><a name="1091089">To create a new company file</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1091089", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1091089", false);</script>
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                  <span class="N_007eStepNum">1	</span>
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                <div class="bs_BodyStep_inner"><a name="1087146">Start your MYOB software. A welcome window appears.</a></div>
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                <div class="bs_BodyStep_inner"><a name="1091144">Click </a><span class="w_Widgets">Create new company file. </span>The introduction page of <span class="w_Widgets">New Company File Assistant</span> appears.</div>
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                <div class="bs_BodyStep_inner"><a name="1091145">Click </a><span class="w_Widgets">Next</span>. The <span class="w_Widgets">Company Information</span> page appears.</div>
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                  <span class="N_007eStepNum">4	</span>
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              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091146">Enter your business contact and registration details. If </a>available, also enter your MYOB software serial number.</div>
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                <div class="bs_BodyStep_inner"><a name="1091147">Click </a><span class="w_Widgets">Next</span>. The <span class="w_Widgets">Accounting Information</span> page appears. </div>
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                  <span class="N_007eStepNum">6	</span>
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                <div class="bs_BodyStep_inner"><a name="1091148">Enter your financial year details and conversion month. </a></div>
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        <div class="btFi_TipHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">tip : </span><a name="1091149">Current financial year</a></div>
        <div class="bnLi_NoteBodyLastIndent"><a name="1098160">Remember that this is the </a>financial year for which you want to start recording transactions in your company file. It does not need to be the financial year that your business is currently operating in.</div>
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                  <span class="N_007eStepNum">7	</span>
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                <div class="bs_BodyStep_inner"><a name="1098169">Click </a><span class="w_Widgets">Next</span>. A confirmation page appears.</div>
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                <div class="bs_BodyStep_inner"><a name="1091157">Check the financial year and conversion month and then click </a><span class="w_Widgets">Next</span>. The <span class="w_Widgets">Accounts List</span> page appears. </div>
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                <div class="bs_BodyStep_inner"><a name="1098266">Select the default accounts list you want to start with.</a></div>
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        <div class="ta_TableAnchorPara"><a name="1098418">&nbsp;</a></div>
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              <div class="tch_TableColHeading"><a name="1101880">If you choose to...</a></div>
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              <div class="tch_TableColHeading"><a name="1101882">Continue with...</a></div>
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              <div class="t_TableBody"><a name="1101884">start with an accounts list provided by MYOB</a></div>
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              <div class="t_TableBody"><span class="l_Link"><a href="#1091262" name="1101889">step&nbsp;10</a></span></div>
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              <div class="t_TableBody"><a name="1101891">import a list of accounts</a></div>
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              <div class="t_TableBody"><span class="l_Link"><a href="#1091306" name="1101896">step&nbsp;12</a></span></div>
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              <div class="t_TableBody"><a name="1101898">build your own list</a></div>
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              <div class="t_TableBody"><span class="l_Link"><a href="#1091306" name="1101903">step&nbsp;12</a></span></div>
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        </table>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">10	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091262">Click </a><span class="w_Widgets">Next</span>. An accounts list selection page appears.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">11	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091205">Select the type of industry and business that best matches </a>your own business.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bsc_BodyStepContinued"><a name="1091304">A suitable accounts list for the business type you selected </a>appears. If you want to print the list, click <span class="w_Widgets">Print</span>. Later you can tailor the list to meet the needs of your business.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">12	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091306">Click </a><span class="w_Widgets">Next</span>. The <span class="w_Widgets">Company File</span> page appears.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">13	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091307">If you want to change you company file name and location:</a></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bss_BodySubStep_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bss_BodySubStep_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span class="N_007eSubStep">a	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bss_BodySubStep_inner"><a name="1092040">Click </a><span class="w_Widgets">Change</span>. The <span class="w_Widgets">New</span> window appears. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bss_BodySubStep_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bss_BodySubStep_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span class="N_007eSubStep">b	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bss_BodySubStep_inner"><a name="1092041">Select the required location.</a></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bss_BodySubStep_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bss_BodySubStep_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span class="N_007eSubStep">c	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bss_BodySubStep_inner"><a name="1092042">If necessary, type a new file name. </a></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bss_BodySubStep_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bss_BodySubStep_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span class="N_007eSubStep">d	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bss_BodySubStep_inner"><a name="1092043">Click </a><span class="w_Widgets">Save</span>. The <span class="w_Widgets">Conclusion</span> page appears. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bss_BodySubStep_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bss_BodySubStep_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span class="N_007eSubStep">e	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bss_BodySubStep_inner"><a name="1092047">Continue with </a><span class="l_Link"><a href="#1091321">step&nbsp;15</a></span>.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1113633">Restricted access to the Program Files folder in </a>Windows Vista</div>
        <div class="bnLi_NoteBodyLastIndent"><a name="1113634">User Account Control (UAC) is a security </a>feature in Windows Vista. If UAC is active, files saved in the <span class="w_Widgets">Program Files</span> folder can only be opened by the Windows user who saved the files. If other users need to access your company file, do not save it in this folder. For more information about User Account Control, see Windows help.</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">14	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091319">Click </a><span class="w_Widgets">Next</span>. Your company file is created and the <span class="w_Widgets">Conclusion</span> page appears.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">15	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1091321">Click </a><span class="w_Widgets">Command Centre </span>to display the <span class="w_Widgets">Command Centre</span> window.</div>
              </td>
            </tr>
          </table>
        </div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="href_ReferenceBlockHeading"><a name="1115660">Related Topics</a></div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
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              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="companyfile.4.2.htm#1090932" name="1115664">Overview</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="companyfile.4.4.htm#1087435" name="1115668">Activate the company file</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="companyfile.4.8.htm#1098791" name="1115672">Set up preferences</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="companyfile.4.9.htm#1091797" name="1115676">Set a password for the Administrator user ID</a></span></div>
              </td>
            </tr>
          </table>
        </div>
      </blockquote>
    </div>
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