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      <blockquote>
        <div class="ho_OverviewHeading"><a name="821832">Record Journal Entry window</a></div>
        <div class="b_Body"><a name="800398">The Record Journal Entry window allows you to enter transactions that aren’t specific to the Banking, Sales, </a>Purchases and Inventory Command Centres.</div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd809504&quot;);">
          <span class="N_007eProcBullet"></span><a name="809504">Field Descriptions</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd809504", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd809504", false);</script>
        <div class="hps_ProcedureSubheading"><a name="853233">Display in GST (BAS) reports as</a></div>
        <div class="b_Body"><a name="853234">This section allows you to ensure your journal entry will affect the activity statement correctly. You’ll specify if </a>this transaction should affect the Sale (Supply) side or the Purchase (Acquisition) side of the Business Activity Statement’s GST section.</div>
        <div class="hps_ProcedureSubheading"><a name="852530">Tax Inclusive</a></div>
        <div class="b_Body"><a name="852537">Select this option when you are recording transactions that are allocated a tax code and are tax inclusive.</a></div>
        <div class="hps_ProcedureSubheading"><a name="852586">General Journal #</a></div>
        <div class="b_Body"><a name="851041">When you begin to create a transaction in this window, this field automatically displays the next Accounting </a>GJ (General Journal) number available.<span class="Default_Paragraph_Font"> </span></div>
        <div class="b_Body"><a name="851051">You can choose to delete Auto # and enter a new number for the transaction. If you enter a number here, </a>consider leaving the GJ prefix assigned to the number, so it’s easy for you to distinguish the transaction as a General Journal transaction. </div>
        <div class="hps_ProcedureSubheading"><a name="817964">Date</a></div>
        <div class="b_Body"><a name="827019">Enter the date of the transaction. </a></div>
        <div class="hps_ProcedureSubheading"><a name="817968">Memo</a></div>
        <div class="b_Body"><a name="817970">Using up to 255 characters, enter a description of the transaction. This description will appear on various </a>Accounting reports, as well as the General Journal.</div>
        <div class="hps_ProcedureSubheading"><a name="842579">Account column or Acct # and Name columns</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="842603">The Account column appears only if </a><span style="font-style: italic;">Select and Display Account Name, not Account Number</span> is marked in the Windows view of the Preferences window.</div>
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        <div class="bbc_BulletedContinued"><a name="851080">Enter the name of the accounts you want to assign to this transaction, or click the search icon to display a </a>search list of accounts to choose from.</div>
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                <div class="bb_Bulleted_inner"><a name="842928">The Account # and Name columns appear only if </a><span style="font-style: italic;">Select and Display Account Name, not Account Number</span> is <span style="font-style: italic;">not </span>marked in the Windows view of the Preferences window.</div>
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        <div class="bbc_BulletedContinued"><a name="851084">Enter the number of the accounts you want to assign to this transaction in the Acct # column. Press </a><span class="k_Keys">Tab</span> and the account name displays in the Name column and the default tax code specified for the account will be displayed in the Tax column. </div>
        <div class="hps_ProcedureSubheading"><a name="842936">Debit column</a></div>
        <div class="b_Body"><a name="817998">Enter debit amounts for the transaction in this column. </a></div>
        <div class="b_Body"><a name="851137">Note that the total of the Debit column entries must match the total of the Credit column entries.</a></div>
        <div class="hps_ProcedureSubheading"><a name="818007">Credit column</a></div>
        <div class="b_Body"><a name="851165">Enter credit amounts for the transaction in this column. </a></div>
        <div class="b_Body"><a name="851166">Note that the total of the Credit column entries must match the total of the Debit column entries.</a></div>
        <div class="hps_ProcedureSubheading"><a name="851180">Job column</a></div>
        <div class="b_Body"><a name="851105">Enter the job to which you want to assign the entry, or click the search icon to display a search list of jobs to </a>choose from. If you need to assign an amount from one account to more than one job, use multiple lines to record the transaction.</div>
        <div class="hps_ProcedureSubheading"><a name="851129">Memo column</a></div>
        <div class="b_Body"><a name="826126">Using up to 255 characters, enter a description for each allocation line, if you wish. This description will appear </a>on the General Journal, Cash Disbursements and Cash Receipts reports. </div>
        <div class="hps_ProcedureSubheading"><a name="852632">Tax column</a></div>
        <div class="b_Body"><a name="852636">When you select an account in the Account column and press Tab, the default tax code specified for the </a>account will be displayed in the Tax column. You can also choose a tax code other than the default code for this entry from the drop-down list.</div>
        <div class="b_Body"><a name="853282"> You can then specify if this transaction should affect the Supplies side or the Acquisitions side of the Business </a>Activity Statement’s GST section. </div>
        <div class="b_Body"><a name="853283">If you use the N-T (No Tax) code for the selected account, you can ignore the </a><span class="w_Widgets">Display in GST [BAS] reports as</span> option, since the N-T tax code is used in transactions that are not included in the BAS.</div>
        <div class="hps_ProcedureSubheading"><a name="818115">Total Debit</a></div>
        <div class="b_Body"><a name="818141">This field displays the total amounts Debit column entered above. If the amounts in this field and the Total </a>Credit field are the same, you can click Record to record the transaction.</div>
        <div class="hps_ProcedureSubheading"><a name="818119">Total Credit</a></div>
        <div class="b_Body"><a name="818133">This field displays the total amounts Credit column entered above. If the amounts in this field and the Total </a>Debit field are the same, you can click Record to record the transaction.</div>
        <div class="hps_ProcedureSubheading"><a name="852685">Tax</a></div>
        <div class="b_Body"><a name="852689">This field displays the total tax amount.</a></div>
        <div class="hps_ProcedureSubheading"><a name="818049">Out of Balance</a></div>
        <div class="b_Body"><a name="818051">This field displays the amount by which this journal entry is out of balance. If the amount appears below the </a>Debit column, the debit amount is larger than the credit amount. If the amount appears below the Credit column, the credit amount is larger than the debit amount.</div>
        <div class="b_Body"><a name="818052">To record a journal entry, the total debit amount must equal the total credit amount, meaning 0.00 should </a>appear in the Out of Balance field.</div>
        <div class="hps_ProcedureSubheading"><a name="818061">Save as Recurring </a></div>
        <div class="b_Body"><a name="824639">Click to open the Edit Recurring Schedule window and create a recurring General Journal transaction. You can </a>change the information on a recurring transaction as needed. </div>
        <div class="b_Body"><a name="818077">If you’ve saved the journal entry as recurring and you want to record the transaction as an actual General </a>Journal entry now, click <span class="w_Widgets">Record</span>. If you don’t want to record the transaction at this time, click <span class="w_Widgets">Cancel</span>.</div>
        <div class="hps_ProcedureSubheading"><a name="818085">Use Recurring </a></div>
        <div class="b_Body"><a name="818090">Click to open the Select a Recurring Transaction window and select a recurring General Journal transaction.</a></div>
        <div class="hps_ProcedureSubheading"><a name="825979">Category</a></div>
        <div class="b_Body"><a name="826048">Select from the list the category to which you wish to assign this transaction. (The categories in this list were </a>created in the Edit Category window).</div>
        <div class="b_Body"><a name="826052">This field appears only if you selected the </a><span class="w_Widgets">Turn Category Tracking On</span> option in the System view of the Preferences window. If you selected the <span class="w_Widgets">Required</span> option when you chose that preference, you must select a category here before you can record this transaction.</div>
        <div class="hps_ProcedureSubheading"><a name="825995">Journal </a></div>
        <div class="b_Body"><a name="826000">Click to open the Transaction Journal window</a></div>
        <div class="hps_ProcedureSubheading"><a name="818095">Record </a></div>
        <div class="b_Body"><a name="818097">Click to record the transaction.</a></div>
        <div class="b_Body"><a name="818098">Note that the Out of Balance amount must be zero before you can record the transaction.</a></div>
        <div class="hps_ProcedureSubheading"><a name="818100">Cancel </a></div>
        <div class="b_Body"><a name="818102">Click to close the window.</a></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="Sample_heading"><a href="200000c-03.htm#826194" name="851417">Tips for this window</a></div>
        <div class="href_ReferenceBlockHeading"><a name="851198">Related Topics</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="endofperiod.21.9.htm#1087633" name="853342">Record depreciation</a></span></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="endofperiod.21.16.htm#1087881" name="853350">Enter end-of-year adjustments</a></span></div>
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