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        <a class="WebWorks_Breadcrumb_Link" href="purchases.8.1.htm#1088675">Purchases</a> &gt; <a class="WebWorks_Breadcrumb_Link" href="purchases.8.18.htm#1088675">Recording and settling supplier debits </a> &gt; Settling supplier debits</div>
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      <blockquote>
        <div class="hm_ModuleHeading"><a name="1088675">Settling supplier debits</a></div>
        <div class="b_Body"><a name="1088676">You can settle a supplier debit in one of two ways: </a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><span class="eb_EmphasisBold"><a name="1088677">Apply the debit to an unpaid purchase.</a></span> Use this method to apply the supplier debit to one or more of your unpaid purchases from the supplier, or </div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><span class="eb_EmphasisBold"><a name="1088678">Receive a refund.</a></span> Use this method to record the receipt of a refund cheque from the supplier.</div>
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        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1088680&quot;);">
          <span class="N_007eProcBullet"></span><a name="1088680">To apply a supplier debit to an unpaid purchase</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1088680", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1088680", false);</script>
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                  <span class="N_007eStepNum">1	</span>
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                <div class="bs_BodyStep_inner"><a name="1088681">Go to the </a><span class="w_Widgets">Purchases</span> command centre and click <span class="w_Widgets">Purchases </span><span class="w_Widgets">Register</span>. The <span class="w_Widgets">Purchases Register</span> window appears.</div>
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                  <span class="N_007eStepNum">2	</span>
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                <div class="bs_BodyStep_inner"><a name="1088682">Click the </a><span class="w_Widgets">Returns &amp; Debits</span> tab.</div>
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                <div class="bs_BodyStep_inner"><a name="1088684">Locate and select the debit you want to apply and click </a><span class="w_Widgets">Apply </span><span class="w_Widgets">to Purchase</span>. The <span class="w_Widgets">Settle Returns &amp; Debits</span> window appears, listing all open purchases that you have made from the supplier. </div>
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                  <span class="N_007eStepNum">4	</span>
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                <div class="bs_BodyStep_inner"><a name="1088685">Type the amount you want to apply to a purchase in the </a><span class="w_Widgets">Amount Applied</span> column. </div>
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        <div class="bsc_BodyStepContinued"><a name="1088686">If the </a><span class="w_Widgets">Apply Supplier Payments Automatically to Oldest </span><span class="w_Widgets">Purchase</span> <span class="w_Widgets">First</span> preference is selected in the <span class="w_Widgets">Preferences</span> window (<span class="w_Widgets">Purchases</span><span style="font-weight: bold;"> </span>view), amounts will appear next to the oldest purchase in the <span class="w_Widgets">Amount Applied</span> column. However, you can apply the debit amount to one transaction or you can split it over any of the transactions in the list. </div>
        <div class="bsc_BodyStepContinued"><a name="1088687">Remember that the total amount you apply in the </a><span class="w_Widgets">Amount </span><span class="w_Widgets">Applied</span> column must equal the amount that appears in the <span class="w_Widgets">Debit Amount</span> field.</div>
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                  <span class="N_007eStepNum">5	</span>
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                <div class="bs_BodyStep_inner"><a name="1088696">If you want to apply part of the supplier debit to unpaid </a>finance charges you may have accrued, enter an amount in the <span class="w_Widgets">Finance Charge</span> field. </div>
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                  <span class="N_007eStepNum">6	</span>
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                <div class="bs_BodyStep_inner"><a name="1088697">Click </a><span class="w_Widgets">Record</span> to apply the supplier debit.</div>
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        </div>
        <div class="bsc_BodyStepContinued"><a name="1088698">If the transaction is unbalanced, that is, if the total amount </a>entered in the <span class="w_Widgets">Amount Applied</span> column doesn’t equal the amount displayed in the <span class="w_Widgets">Debit Amount</span> field at the top of the window, a message appears. Click <span class="w_Widgets">OK</span> to close the message and then check that the amounts you have applied to the various transactions are correct. </div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1088701&quot;);">
          <span class="N_007eProcBullet"></span><a name="1088701">To record a refund cheque</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1088701", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1088701", false);</script>
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                  <span class="N_007eStepNum">1	</span>
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              </td>
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                <div class="bs_BodyStep_inner"><a name="1088702">Go to the </a><span class="w_Widgets">Purchases</span> command centre and click <span class="w_Widgets">Purchases </span><span class="w_Widgets">Register</span>. The <span class="w_Widgets">Purchases Register</span> window appears. </div>
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                  <span class="N_007eStepNum">2	</span>
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                <div class="bs_BodyStep_inner"><a name="1088703">Click the </a><span class="w_Widgets">Returns &amp; Debits</span><span style="font-weight: bold;"> </span>tab.</div>
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                <div class="bs_BodyStep_inner"><a name="1108123">Locate and select the debit that is being refunded and click </a><span class="w_Widgets">Receive Refund</span>. A refund cheque for the amount of the supplier debit appears in the <span class="w_Widgets">Settle Returns &amp; Debits</span> window.</div>
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                  <span class="N_007eStepNum">4	</span>
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                <div class="bs_BodyStep_inner"><a name="1108142">Select a payment method in the </a><span class="w_Widgets">Payment Method</span> field and click <span class="w_Widgets">Details</span>. The <span class="w_Widgets">Applied Payment Details</span> window appears.</div>
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                  <span class="N_007eStepNum">5	</span>
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                <div class="bs_BodyStep_inner"><a name="1108143">Enter the details and click </a><span class="w_Widgets">OK</span>.</div>
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                  <span class="N_007eStepNum">6	</span>
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              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1108137">Click </a><span class="w_Widgets">Record </span>to record the refund cheque.</div>
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        <div class="href_ReferenceBlockHeading"><a name="1165757">Related Topics</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="purchases.8.18.htm#1088632" name="1165761">Recording and settling supplier debits</a></span></div>
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