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        <a class="WebWorks_Breadcrumb_Link" href="maintenance.22.1.htm#1087453">Managing user accounts and company files</a> &gt; <a class="WebWorks_Breadcrumb_Link" href="maintenance.22.6.htm#1087453">Servicing your company file</a> &gt; Purging information that is no longer needed</div>
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      <blockquote>
        <div class="hm_ModuleHeading"><a name="1087453">Purging information that is no longer </a>needed</div>
        <div class="b_Body"><span style="font-style: italic;"><a name="1087454">Purging</a></span> is the process of removing data from your company file. After you have used a company file for a long time, you will notice that the size of your file has grown considerably. Information such as journal entries, sales, purchases, business contacts, activity slips and sales history figures builds up over time. </div>
        <div class="b_Body"><a name="1087455">If your company file has grown large, you can remove </a>information that is no longer needed to improve your software’s efficiency and performance. However, you should be particularly careful about purging transactions that haven’t been included in a Business Activity Statement. After transactions are purged, they will no longer appear in any report.</div>
        <div class="b_Body"><a name="1094354">The procedure for purging information</a> (below) applies if you are purging:</div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="1094355">journal entries</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="1094356">sales</a></div>
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                <div class="bb_Bulleted_inner"><a name="1094357">purchases</a></div>
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                <div class="bb_Bulleted_inner"><a name="1098351">business contacts</a></div>
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                <div class="bb_Bulleted_inner"><a name="1094358">contact</a> logs</div>
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                <div class="bb_Bulleted_inner"><a name="1094365">activity slips </a>(MYOB Accounting Plus only)</div>
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                <div class="bb_Bulleted_inner"><a name="1094366">sales history figures.</a></div>
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        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1094367&quot;);">
          <span class="N_007eProcBullet"></span><a name="1094367">Purging activity slips</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1094367", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1094367", false);</script>
        <div class="b_Body"><a name="1094374">[MYOB Accounting Plus only]</a> When purging activity slips, note the following:</div>
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                  <span class="N_007eBullet2">v	</span>
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                <div class="bsO_BodyStepOnly_inner"><a name="1094375">If you’ve billed an activity slip on an invoice, you can purge </a>that activity slip only if the invoice on which it was billed has been purged.</div>
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        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087456&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087456">To purge information</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087456", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087456", false);</script>
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                  <span class="N_007eStepNum">1	</span>
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                <div class="bs_BodyStep_inner"><a name="1087462">Open the company file to be purged.</a></div>
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                  <span class="N_007eStepNum">2	</span>
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                <div class="bs_BodyStep_inner"><a name="1087465">Create a backup file. See </a><span class="l_Link"><a href="maintenance.22.3.htm#1087200">Backing up and restoring company files</a></span>.</div>
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                  <span class="N_007eStepNum">3	</span>
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                <div class="bs_BodyStep_inner"><a name="1087467">Go to the command centre related to the information you </a>want to purge. The information you can purge is dependent upon the command centre you are in. For example, if you are in the <span class="w_Widgets">Sales</span> command centre, you can only purge closed invoices.</div>
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                  <span class="N_007eStepNum">4	</span>
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                <div class="bs_BodyStep_inner"><a name="1087468">Go to </a><span class="w_Widgets">File</span> menu and choose <span class="w_Widgets">Purge [...]</span>. The <span class="w_Widgets">Purge [...] </span>wizard window appears.</div>
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                  <span class="N_007eStepNum">5	</span>
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                <div class="bs_BodyStep_inner"><a name="1087469">Click </a><span class="w_Widgets">Continue</span> and follow the instructions to complete the purge.</div>
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        <div class="href_ReferenceBlockHeading"><a name="1125690">Related Topics</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="transactions.17.3.htm#1087331" name="1125694">Changing or deleting a transaction</a></span></div>
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      </blockquote>
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