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      <blockquote>
        <div class="ho_OverviewHeading"><a name="827738">Preferences window</a>—Purchases view</div>
        <div class="b_Body"><a name="824854">This view of the Preferences window enables you to select the options relating to purchases and purchases </a>forms.</div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd824803&quot;);">
          <span class="N_007eProcBullet"></span><a name="824803">Field Descriptions</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd824803", false);</script></div>
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        <div class="hps_ProcedureSubheading"><a name="835336">Automatically </a><span style="font-style: italic;">Print/E-mail/Fax/Save to Disk</span> Purchases When They are Recorded (Bills, Orders, Receive Items and Quotes) </div>
        <div class="b_Body"><a name="835343">If you want to automatically print, email, fax or save to disk every purchase transaction (except </a>Miscellaneous-type purchases) when you record it, select this option and then select your preferred default action from the list.</div>
        <div class="b_Body"><a name="835361">Note that the form template that will be used when automatically printing, emailing, faxing or saving a </a>purchase is the form that’s selected in the Printed Form field of the Buying Details view of the supplier’s card.</div>
        <div class="hps_ProcedureSubheading"><a name="835384">Warn if Supplier Owes Me Money Before Making a Supplier Payment</a></div>
        <div class="b_Body"><a name="835394">If you want to be alerted when you select a supplier in the Pay Bills window that has outstanding debits with </a>your company, select this option.</div>
        <div class="hps_ProcedureSubheading"><a name="835417">Apply Supplier Payments Automatically to Oldest Bill First</a></div>
        <div class="b_Body"><a name="835430">If you want to automatically apply supplier payments to the oldest outstanding bills when recording payments </a>in the Pay Bills window, select this option. You can redistribute the payment to other bills if you want.</div>
        <div class="hps_ProcedureSubheading"><a name="835459">Show Supplier Invoice Number in </a>Supplier Payments</div>
        <div class="b_Body"><a name="835468">If you want to show the suppliers’ invoice numbers in the Pay Bills and Settle Returns &amp; Debits windows instead </a>of your purchase order number, select this option.</div>
        <div class="hps_ProcedureSubheading"><a name="835479">Make a </a>Contact Log Entry for Every Purchase [System-wide]</div>
        <div class="b_Body"><a name="835483">If you want to create a log entry every time you record a purchase from a supplier, select this option.</a></div>
        <div class="hps_ProcedureSubheading"><a name="839646">Warn for Duplicate </a><span style="font-style: italic;">Purchase Order/Supplier Invoice/PO and Supplier Invoice</span> Numbers on Recorded Purchases [System-wide]</div>
        <div class="b_Body"><a name="839650">If you want to be alerted when you attempt to record a purchase that has a purchase order number or supplier </a>invoice number that you have already used, select this option. If you select this option, select whether you want the alert to appear only when duplicate purchase orders, supplier invoice numbers, or both purchase order numbers and supplier invoices are detected.</div>
        <div class="b_Body"><a name="835518">Note that if you select this option, it may take more time to record a purchase. Note also that the selection you </a>make in this field will determine which records are checked for duplicate numbers when importing purchases.</div>
        <div class="hps_ProcedureSubheading"><a name="839757">Retain Original PO Number on Backorders [System-wide]</a></div>
        <div class="b_Body"><a name="839761">If you enter a quantity in the Backorder column of an item bill, an order will automatically be created for the </a>items when you record the bill. If you want to assign the bill’s purchase order number to the order that is automatically created, select this option. If you don’t select this option, the next available purchase order number will be allocated to the order.</div>
        <div class="hps_ProcedureSubheading"><a name="839792">Retain Original PO Number When Quotes Change to Orders or Bills [System-wide]</a></div>
        <div class="b_Body"><a name="839793">If you want to retain the purchase order number assigned to a quote when changing it to an order or bill, select </a>this option. If you don’t select this option, the next available purchase order number will be used on the order or bill.</div>
        <div class="hps_ProcedureSubheading"><a name="839800">Delete Quotes upon Changing to and Recording as an Order or Bill [System-wide]</a></div>
        <div class="b_Body"><a name="835580">If you want to delete a quote when you change it to an order or bill, select this option.</a></div>
        <div class="hps_ProcedureSubheading"><a name="840945">Warn if Supplier Does Not Have an ABN for Purchases Greater Than $75 Tax Exclusive</a></div>
        <div class="b_Body"><a name="840946">The ATO requires you to withhold 48.5% of the purchase amount if a supplier has not provided an ABN on an </a>invoice for more than $75 tax exclusive. You should use a No ABN/TFN tax code of 48.5% if a supplier has not quoted an ABN on their invoice for more than $75 tax exclusive, or if amounts are withheld from investment income because no tax file number is quoted.</div>
        <div class="b_Body"><a name="840950">If you want to be warned when recording a purchase from a supplier who does not have an ABN, select this </a>option. You will be prompted to change the tax codes you have selected to the No ABN/TFN type. However, you will not be prompted if you have already selected a No ABN/TFN type tax code for each line on the purchase. </div>
        <div class="hps_ProcedureSubheading"><a name="835288">Terms</a></div>
        <div class="b_Body"><a name="825135">If you want to set the default credit terms provided by your suppliers, click this button. The default terms will </a>only apply to new supplier records you add to the Card File.</div>
        <div class="hps_ProcedureSubheading"><a name="825285">OK</a></div>
        <div class="b_Body"><a name="825287">If you want to close this window, click OK.</a></div>
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        <div class="Sample_heading"><a href="110600c-03.htm#831306" name="825072">Tips for this window</a></div>
        <div class="href_ReferenceBlockHeading"><a name="839328">Related topics</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="purchases.8.1.htm#1087116" name="840978">Purchases</a></span></div>
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