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        <a class="WebWorks_Breadcrumb_Link" href="financialcontrol.20.1.htm#1087298">Financial control</a> &gt; <a class="WebWorks_Breadcrumb_Link" href="financialcontrol.20.11.htm#1087298">Budgets</a> &gt; Entering budget amounts</div>
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      <blockquote>
        <div class="hm_ModuleHeading"><a name="1087298">Entering budget amounts</a></div>
        <div class="b_Body"><a name="1087309">You can use the </a><span class="w_Widgets">Prepare Budgets</span> window to enter budget amounts for each month of the current or next financial year. If you want to quickly enter budget amounts for a group of months, you can use the <span class="w_Widgets">Budget Shortcuts</span> window.As the year progresses, you can choose to either adjust budget figures or leave them unchanged. </div>
        <div class="hr_RunInHeading"><a name="1087310">Entering positive and negative amounts</a></div>
        <div class="b_Body"><a name="1087311">By default, the </a>amount you enter will be assumed to be a positive amount. You can enter negative budget amounts by inserting a hyphen before the amount (for example, <span class="ei_EmphasisItalic">‑</span><span class="ei_EmphasisItalic">250</span>). When you enter a negative amount, you are indicating that the balance of the account is going to reduce. </div>
        <div class="hr_RunInHeading"><a name="1087312">Using existing data</a></div>
        <div class="b_Body"><a name="1087313">If you have already prepared a budget in a </a>spreadsheet or in other software, you may be able to import that information into your MYOB company file. For more information on how to import account budgets, see <span class="l_Link"><a href="app_importexport.25.3.htm#1058182">Importing data</a></span>. </div>
        <div class="b_Body"><a name="1087320">You can also use the previous financial year’s data as a basis for </a>your budget.</div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087322&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087322">To enter the budget for an account</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087322", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087322", false);</script>
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                  <span class="N_007eStepNum">1	</span>
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                <div class="bs_BodyStep_inner"><a name="1087323">Go to the </a><span class="w_Widgets">Accounts</span> command centre and click <span class="w_Widgets">Accounts </span><span class="w_Widgets">List</span>. The <span class="w_Widgets">Accounts List</span> window appears.</div>
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                <div class="bs_BodyStep_inner"><a name="1087324">Click </a><span class="w_Widgets">Budgets</span>. The <span class="w_Widgets">Prepare Budgets</span> window appears.</div>
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        <div class="bsc_BodyStepContinued"><a name="1087325">The window lists the Profit and Loss accounts by default.</a></div>
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                <div class="bs_BodyStep_inner"><a name="1087326">From the </a><span class="w_Widgets">Financial Year</span> list, choose whether you want to enter a budget for this financial year or the next one.</div>
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                <div class="bs_BodyStep_inner"><a name="1087327">From the </a><span class="w_Widgets">Account Type</span> list, choose the type of account you want to enter a budget for—<span class="w_Widgets">Profit and Loss</span> or <span class="w_Widgets">Balance </span><span class="w_Widgets">Sheet</span>.</div>
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                  <span class="N_007eStepNum">5	</span>
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                <div class="bs_BodyStep_inner"><a name="1087328">For each month, click in the appropriate cell and enter the </a>amount. If you want to enter a negative amount, insert a hyphen before the figure (for example, <span class="ei_EmphasisItalic">‑</span><span class="ei_EmphasisItalic">250</span>).</div>
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        <div class="bsc_BodyStepContinued"><a name="1087329">As you enter data, the </a><span class="w_Widgets">FY Total</span> column will display the total budget for each account.</div>
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              <div class="gc_GraphicsHolderCell"><a name="1087384"><img id="1087333" class="Default" src="images/financialcontrol.20.12.1.png" width="429" height="298" style="display: inline; float: none; left: 0.0; text-align: center; top: 0.0;" /></a></div>
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              <div class="trh_TableRowHeading"><a name="1087447">A</a></div>
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              <div class="t_TableBody"><a name="1087449">The </a><span class="w_Widgets">Account Name</span> and <span class="w_Widgets">FY Total</span> columns display the list of accounts and their current budget totals for the financial year. </div>
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              <div class="trh_TableRowHeading"><a name="1087451">B</a></div>
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              <div class="t_TableBody"><a name="1087453">You can enter the budget amount for a specific account and </a>month. You can use the horizontal scroll bar to scroll through the months.</div>
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              <div class="trh_TableRowHeading"><a name="1087455">C</a></div>
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            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="t_TableBody"><a name="1087457">Click </a><span class="w_Widgets">Shortcuts</span> to open the <span class="w_Widgets">Budget Shortcuts</span> window from where you can quickly enter budget amounts for the selected account. For more information, see <span class="l_Link"><a href="financialcontrol.20.13.htm#1087472">Budget Shortcuts window</a></span>.</div>
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              <div class="trh_TableRowHeading"><a name="1087463">D</a></div>
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              <div class="t_TableBody"><a name="1087465">Click </a><span class="w_Widgets">Copy Amount to Following Months</span> to copy the selected amount to the months that follow.</div>
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              <div class="trh_TableRowHeading"><a name="1087467">E</a></div>
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            <td style="background-color: White; border-bottom-color: Gainsboro; border-bottom-style: solid; border-bottom-width: 1pt; border-top-color: Gainsboro; border-top-style: solid; border-top-width: 1pt; padding-bottom: 4pt; padding-left: 6pt; padding-right: 10pt; padding-top: 4pt; vertical-align: top;">
              <div class="t_TableBody"><a name="1087469">Click </a><span class="w_Widgets">Copy Previous Year’s Actual Data</span> to insert the previous year’s account balances for the selected account and month.</div>
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                  <span class="N_007eStepNum">6	</span>
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                <div class="bs_BodyStep_inner"><a name="1087470">Click </a><span class="w_Widgets">Close</span> to save the budget data and exit the <span class="w_Widgets">Prepare </span><span class="w_Widgets">Budgets</span> window.</div>
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        <div class="href_ReferenceBlockHeading"><a name="1110154">Related Topics</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="financialcontrol.20.11.htm#1106760" name="1110158">Budgets</a></span></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="financialcontrol.20.13.htm#1087472" name="1110162">Budget Shortcuts window</a></span></div>
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