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      <blockquote>
        <div class="ho_OverviewHeading"><a name="827253">Preferences window</a>—Security view</div>
        <div class="b_Body"><a name="837203">The </a><span class="w_Widgets">Security</span> view of the <span class="w_Widgets">Preferences</span> window enables you to select security options that help you control access to the information in your company file.</div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd818303&quot;);">
          <span class="N_007eProcBullet"></span><a name="818303">Field Descriptions</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd818303", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd818303", false);</script>
        <div class="hps_ProcedureSubheading"><a name="833633">Transactions CAN'T be Changed; They Must be Reversed [System-wide]</a></div>
        <div class="b_Body"><a name="833648">If you don’t want to allow changes to be made to transactions once they have been recorded, or if you want to </a>prevent transactions from being deleted, select this option. If you do need to make corrections to a transaction, you will need to reverse it (by selecting Reverse from the Edit menu when the transaction is displayed) and then re-enter it.</div>
        <div class="b_Body"><a name="837461">If you want to be able to edit or delete transactions, do not select this option.</a></div>
        <div class="hps_ProcedureSubheading"><a name="833661">Lock Period: Disallow Entries Prior To --  [System-wide]</a></div>
        <div class="b_Body"><a name="838373">If you want to prevent changes from being made to any transaction dated within a certain period, select this </a>option and then  select the date up to which you want to lock. You won’t be able to add, edit or delete transactions dated prior to the date you select.</div>
        <div class="b_Body"><a name="833667">This option can safeguard against making entries in a period that is being, or has been, reviewed by your </a>accountant. If you need to record a transaction dated within the locked period, either deselect this option, or change the locked period date.</div>
        <div class="hps_ProcedureSubheading"><a name="833677">Prompt for Data Backup When Closing</a></div>
        <div class="b_Body"><a name="833681">If you want to be reminded to back up your company file every time you close your company file, select this </a>option.</div>
        <div class="hps_ProcedureSubheading"><a name="833688">Prompt for Session Report When Closing [System-wide]</a></div>
        <div class="b_Body"><a name="833692">If you want to print a session report every time you close your company file, select this option. The session </a>report lists all of the transactions that have been recorded during the current session.</div>
        <div class="hps_ProcedureSubheading"><a name="833708">Warn Before Recording Post-Dated Transactions</a></div>
        <div class="b_Body"><a name="837813">If you want to be alerted each time you enter a future date in a transaction, select this option. You can still use </a>the future date if you want. Note that you can use the <span class="w_Widgets">Future Dated Transactions</span> report to list all transactions that are dated later than the current session date.</div>
        <div class="hps_ProcedureSubheading"><a name="837814">Check Company File for Errors before the Backup Process [System-wide]</a></div>
        <div class="b_Body"><a name="833728">If you want to check your company file for database errors each time you back up your company file, select this </a>option. If you select this option, the <span class="w_Widgets">Check Company File for Errors</span> option in the <span class="w_Widgets">Company File Backup</span> window will be selected automatically.</div>
        <div class="hps_ProcedureSubheading"><a name="833737">Prompt for Data Verification When Opening</a></div>
        <div class="b_Body"><a name="833741">If you want to be reminded to check your company file for database errors each time you open your company </a>file, select this option. </div>
        <div class="hps_ProcedureSubheading"><a name="833749">I Prefer to Use Automated Online Company File Confirmation [System-wide]</a></div>
        <div class="b_Body"><a name="833750">If you have internet access, and you want to automatically confirm your company file when required, select </a>this option. You must already be connected to the internet when opening the company file if you want to confirm it automatically. If you don’t select this option, you will prompted to confirm the company file when required.</div>
        <div class="hps_ProcedureSubheading"><a name="833754">Use Audit Trail Tracking [System-wide]</a></div>
        <div class="b_Body"><a name="833755">If you want to maintain an audit trail of the changes made to your company file over time (for example, </a>changes to transactions, tax codes, accounts and preferences), select this option. The <span class="w_Widgets">Audit Trail</span> report lists the changes that have been tracked, the dates and the user IDs that made the changes. </div>
        <div class="hps_ProcedureSubheading"><a name="838866">Integrate the M-Powered Services Centre and MYOB Company file [System-wide]</a></div>
        <div class="b_Body"><a name="838867">If you want to store your M-Powered Services information (such as transactions, bank information and reports) </a>in your company file, select this option. If you don’t select this option, the information will be stored in a separate .box file and will be located within the same folder as your company file.</div>
        <div class="hps_ProcedureSubheading"><a name="837105">Password</a></div>
        <div class="b_Body"><a name="818352">This button is only available if you have signed on to the company file with the Administrator user ID. </a></div>
        <div class="b_Body"><a name="837702">If you want to set up user IDs and passwords, select this option. When setting up a user ID, you can specify </a>which windows and features the user is restricted from accessing. </div>
        <div class="hps_ProcedureSubheading"><a name="834522">OK</a></div>
        <div class="b_Body"><a name="829581">If you want to close this window, click OK.</a></div>
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        <div class="Sample_heading"><a href="110700c-03.htm#837881" name="829582">Tips for this window</a></div>
        <div class="href_ReferenceBlockHeading"><a name="837262">Related topics</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="maintenance.22.1.htm#1087116" name="838619">Managing user accounts and company files</a></span></div>
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