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        <a class="WebWorks_Breadcrumb_Link" href="contacts.19.1.htm#1124474">Contact management</a> &gt; Synchronising MYOB cards with Microsoft Outlook contacts</div>
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      <blockquote>
        <div class="hs_SectionHeading"><a name="1124474">Synchronising MYOB cards with Microsoft Outlook contacts</a></div>
        <div class="b_Body"><a name="1124476">You can synchronise your MYOB cards and your Microsoft </a>Outlook contacts. If your business uses Microsoft Outlook to email and manage contact information, this will make it easier for you to keep both your MYOB cards and your Outlook contacts up to date. </div>
        <div class="b_Body"><a name="1124477">Your MYOB cards are your customer, supplier, employee and </a>personal cards stored in your MYOB card file. Your Outlook contacts are your contacts stored in your Microsoft Outlook address book. </div>
        <div class="b_Body"><a name="1124478">When you synchronise your MYOB cards and your Outlook </a>contacts, you can:</div>
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                <div class="bb_Bulleted_inner"><a name="1124479">make the details in your Outlook contacts match the details in </a>your MYOB cards (by exporting your MYOB cards to your Outlook contacts) or</div>
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                <div class="bb_Bulleted_inner"><a name="1124480">make the details in your MYOB cards match the details in </a>your Outlook contacts (by importing your Outlook contacts to your MYOB cards).</div>
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        <div class="bsc_BodyStepContinued"><a name="1124481">When you synchronise, the following details are imported or </a>exported: company name or contact name, address details, email and web addresses and telephone, fax and mobile numbers. </div>
        <div class="b_Body"><a name="1124483">If you are exporting your MYOB cards to your Outlook contacts, </a>you can also include your Card File custom fields in the export. When you do this, you specify how your custom fields match the Categories, Anniversary, Birthday or Spouse’s name fields in your Outlook contacts<span class="w_Widgets">. </span>For information on setting up Card File custom fields see <span class="l_Link"><a href="contacts.19.14.htm#1061418">Custom fields</a></span>.</div>
        <div class="hr_RunInHeading"><a name="1124488">Synchronisation update rules </a></div>
        <div class="b_Body"><a name="1124489">As part of the synchronisation </a>process, you choose whether or not you want to update the details for existing contacts. To do this, you select from one of the following update rules:</div>
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              <div class="tch_TableColHeading"><a name="1124492">Rule</a></div>
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              <div class="tch_TableColHeading"><a name="1124494">Description</a></div>
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              <div class="trh_TableRowHeading"><a name="1124496">Update existing </a>contacts</div>
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              <div class="t_TableBody"><a name="1124498">New contacts are added and existing </a>contacts are updated. You will not be prompted to confirm updates.</div>
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              <div class="trh_TableRowHeading"><a name="1124500">Do not update </a>existing contacts</div>
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              <div class="t_TableBody"><a name="1124502">New contacts are added </a><span class="ei_EmphasisItalic">but</span> existing contacts are not updated. You are not prompted to confirm any updates.</div>
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              <div class="trh_TableRowHeading"><a name="1124504">Ask me to confirm </a>updates</div>
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              <div class="t_TableBody"><a name="1124506">New contacts are added and you are </a>prompted to confirm updates. If you select this rule, you specify how you want to deal with the discrepancies between the details in your MYOB cards and the details in your Outlook contacts. </div>
              <div class="t_TableBody"><a name="1124507">You can:</a></div>
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                      <div class="tb_TableBullet_inner" style="width: 11.3385826771654pt; white-space: nowrap;">•	</div>
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                      <div class="tb_TableBullet_inner"><a name="1124508">review and update the details for each </a>contact </div>
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                      <div class="tb_TableBullet_inner"><a name="1124509">select to update all contacts (if you select </a>this option, you will not be prompted to confirm any further updates) or</div>
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                      <div class="tb_TableBullet_inner"><a name="1124510">skip an update for a contact and leave the </a>details for the contact unchanged. </div>
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        <div class="hr_RunInHeading"><a name="1124511">Software required</a></div>
        <div class="b_Body"><a name="1124512">You require Microsoft Outlook 2000 </a>(or&nbsp;later), MYOB Outlook Sync and MYOB ODBC Direct v8 installed on your computer. For more information, refer to the Getting Started guide.</div>
        <div class="href_ReferenceBlockHeading"><a name="1127085">Related Topics</a></div>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="contacts.19.12.htm#1124533" name="1127089">Exporting your MYOB cards to your Outlook contacts</a></span></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="contacts.19.13.htm#1124643" name="1127093">Importing your Outlook contacts to your MYOB cards</a></span></div>
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                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="synchmap.68.1.htm#7081724" name="1127097">Outlook Sync Mapping Reference</a></span></div>
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