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      <blockquote>
        <div class="ho_OverviewHeading"><a name="829682">Purchases window</a>—Item layout</div>
        <div class="b_Body"><a name="819169">The </a><span class="w_Widgets">Item</span> layout of the <span class="w_Widgets">Purchases</span> window enables you to record the purchase of items and services that you have set up in your Items List. You can use this layout to purchase items that have one of the following options selected in the <span class="w_Widgets">Item Information</span> window:</div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="904380">I Buy This Item</a></div>
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                <div class="bb_Bulleted_inner"><a name="885833">I Buy This Item </a><span style="font-style: italic;">and</span> I Inventory This Item</div>
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          </table>
        </div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd818716&quot;);">
          <span class="N_007eProcBullet"></span><a name="818716">Field Descriptions</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd818716", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd818716", false);</script>
        <div class="hps_ProcedureSubheading"><a name="823666">Quote/Order/Receive Items/Bill</a></div>
        <div class="b_Body"><a name="904402">Select </a><span class="w_Widgets">Quote</span>, <span class="w_Widgets">Order</span> or <span class="w_Widgets">Bill</span> from the drop-down list. If you have received items without a supplier bill, select <span class="w_Widgets">Receive Items</span>.</div>
        <div class="hps_ProcedureSubheading"><a name="823679">Supplier</a></div>
        <div class="b_Body"><a name="904433">Enter the name of the supplier. If any orders have been created for the selected supplier, a window appears </a>listing all orders for this supplier. You can select an existing order, or you can create a new purchase.</div>
        <div class="hps_ProcedureSubheading"><a name="820207">Terms</a></div>
        <div class="b_Body"><a name="904437">The credit terms that apply to this purchase. The default terms that you entered in the Buying Details tab of the </a>supplier’s card appear automatically. </div>
        <div class="b_Body"><a name="904441">To change the terms for this purchase, click the zoom arrow next to the Terms field. </a></div>
        <div class="b_Body"><a name="904445">To change the terms for future purchases, click the zoom arrow next to the Supplier field to display the Card </a>Information window, then click the Buying Details tab.</div>
        <div class="hps_ProcedureSubheading"><a name="907294">Tax Inclusive</a></div>
        <div class="b_Body"><a name="907295">Select this option if you want to enter tax inclusive amounts on the purchase. </a></div>
        <div class="hps_ProcedureSubheading"><a name="827695">Ship</a> To</div>
        <div class="b_Body"><a name="906181">This field displays the address the delivery address that will be printed on the purchase order. The address you </a>entered for your company in the <span class="w_Widgets">Company Information</span> window appears automatically. If you want to change the address, click the down arrow next to the <span class="w_Widgets">Ship To</span> field and select one of the following options:</div>
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                <div class="bb_Bulleted_inner"><span class="w_Widgets"><a name="906182">My Comp. Addr.</a></span>—the address you entered in the<span class="w_Widgets"> Company Information</span> window</div>
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                <div class="bb_Bulleted_inner"><a name="906186">One of the five addresses entered in the supplier’s card</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><span class="w_Widgets"><a name="906187">Another Card</a></span></div>
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        </div>
        <div class="hps_ProcedureSubheading"><a name="823791">Purchase #</a></div>
        <div class="b_Body"><a name="904467">The purchase number is automatically generated. If you want, you can enter a different number.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820237">Date</a></div>
        <div class="b_Body"><a name="904471">Enter the date of the purchase.</a></div>
        <div class="hps_ProcedureSubheading"><a name="823823">Supplier Inv #</a></div>
        <div class="b_Body"><a name="904480">If your supplier has given you an invoice, enter the invoice number in this field.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820246">Quantity column (Quotes)</a></div>
        <div class="b_Body"><a name="904489">Enter the number of items you are being quoted for.</a></div>
        <div class="hps_ProcedureSubheading"><a name="904495">Order and Received columns (Orders)</a></div>
        <div class="b_Body"><a name="904511">In the </a><span class="w_Widgets">Order</span> column, type the number of items you have ordered. </div>
        <div class="b_Body"><a name="904519">If you are viewing an order for which items have been received, the </a><span class="w_Widgets">Received</span> column displays the number of items that have been received. You cannot change this amount.</div>
        <div class="hps_ProcedureSubheading"><a name="904499">Ordered, To Date, Receive columns (Receive Items)</a></div>
        <div class="b_Body"><a name="904520">For information about these columns, see </a><span class="l_Link"><a href="280201c.htm#829682">Purchases window—Item layout (Receive Items)</a></span>.</div>
        <div class="hps_ProcedureSubheading"><a name="904503">Bill, Received, Backorder columns (Bill)</a></div>
        <div class="b_Body"><a name="904529">In the </a><span class="w_Widgets">Bill</span> column, type the number of items you have ordered. The number you enter also appears in the <span class="w_Widgets">Received</span> column.</div>
        <div class="b_Body"><a name="904536">In the </a><span class="w_Widgets">Backorder</span> column, type the number of items you have ordered but have not received. An order will automatically be created for items that have been backordered.</div>
        <div class="hps_ProcedureSubheading"><a name="820257">Item Number column</a></div>
        <div class="b_Body"><a name="820259">Type the item number of each item you are purchasing, or click the search icon to display a list of items to </a>choose from. Only items for which you have selected an <span class="w_Widgets">I Buy This Item</span> option in the <span class="w_Widgets">Item Information</span> window are listed.</div>
        <div class="hps_ProcedureSubheading"><a name="820265">Description column</a></div>
        <div class="b_Body"><a name="904560">The default description of the item is displayed, as entered in the </a><span class="w_Widgets">Item Information</span> window. If you want, you can enter a different description.</div>
        <div class="hps_ProcedureSubheading"><a name="885168">Price column</a></div>
        <div class="b_Body"><a name="904572">Enter the price you are paying for each item, or accept the default price. The default price is the price you paid </a>last time you purchased the item.</div>
        <div class="hps_ProcedureSubheading"><a name="820273">Disc% column</a></div>
        <div class="b_Body"><a name="904581">Enter the percentage of the discount offered by the supplier, or accept the default percentage as entered in the </a>supplier card.</div>
        <div class="hps_ProcedureSubheading"><a name="820281">Total column</a></div>
        <div class="b_Body"><a name="904588">This column displays the total </a>dollar amount for each line of the purchase, calculated by multiplying the price of the item by the quantity being purchased, and subtracting the discount. This amount is rounded to the nearest cent. </div>
        <div class="b_Body"><a name="906276">If you change the amoutns in this column, the percentage in the Disc% field changes to reflect the new </a>amount.</div>
        <div class="hps_ProcedureSubheading"><a name="874807">Job column</a></div>
        <div class="b_Body"><a name="904593">If you use the jobs feature, enter the job number you want to assign this line item to.</a></div>
        <div class="hps_ProcedureSubheading"><a name="828556">Tax column</a></div>
        <div class="b_Body"><a name="907954">Select the tax codes that apply to the line items.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820295">Subtotal</a></div>
        <div class="b_Body"><a name="904607">The total of the amounts in the </a><span class="w_Widgets">Amount</span> column.</div>
        <div class="hps_ProcedureSubheading"><a name="827723">Freight</a></div>
        <div class="b_Body"><a name="904619">Enter the amount of freight charged by your supplier to ship the items in this transaction.</a></div>
        <div class="b_Body"><a name="906099">If you assigned a freight tax code to the supplier in the </a><span class="w_Widgets">Buying Details</span> view of the <span class="w_Widgets">Card Information</span> window, the tax code appears in this field. If you want, you can enter a different code.</div>
        <div class="b_Body"><a name="904645">If you want to assign a freight tax code and no tax code appears in the </a><span class="w_Widgets">Freight</span> field, click the search icon to display a list of tax codes to choose from.</div>
        <div class="hps_ProcedureSubheading"><a name="905031">Tax</a></div>
        <div class="b_Body"><a name="905038">The total of the tax amounts in the transaction. If you want to change the tax amount, click the zoom arrow </a>next to this field to open the <span class="w_Widgets">Tax Information</span> window, where you can change the amount. You can only change the tax amount if the transaction hasn’t been recorded. </div>
        <div class="b_Body"><a name="906384">Note that changes to the tax amount are reported in the </a><span class="w_Widgets">Transaction Review</span> step of the Company Data Auditor.</div>
        <div class="b_Body"><a name="907415">If you selected the </a><span class="w_Widgets">Tax Inclusive</span> option, the calculated tax amount appears in grey, indicating that it is already included in the total, and is not added to the subtotal.</div>
        <div class="hps_ProcedureSubheading"><a name="905047">Total Amount</a></div>
        <div class="b_Body"><a name="904675">The total amount of the purchase, including freight and tax.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820321">Comment</a></div>
        <div class="b_Body"><a name="904679">Enter a comment for the purchase. You can print the comment on the purchase form.</a></div>
        <div class="hps_ProcedureSubheading"><a name="823975">Ship Via</a></div>
        <div class="b_Body"><a name="904689">Enter the method the supplier will use to ship the items.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820330">Promised Date</a></div>
        <div class="b_Body"><a name="904699">Enter the date that you expect to receive the items or services. If the transaction is an order, this date will be </a>placed as a reminder in the <span class="w_Widgets">Orders</span> view of your To Do List. </div>
        <div class="hps_ProcedureSubheading"><a name="820335">Journal Memo</a></div>
        <div class="b_Body"><a name="904706">Enter a description of the purchase, or accept the default memo. This description will appear on reports and in </a>the Purchases Journal. If you want, you can print the memo on the purchase form.</div>
        <div class="hps_ProcedureSubheading"><a name="869553">Quote/Order/Bill Delivery Status</a></div>
        <div class="b_Body"><a name="904723">Select whether the purchase will be printed or emailed, or whether it has already been sent. For Receive Item </a>transactions, this field displays the delivery status selected in the supplier’s card, and cannot be changed.</div>
        <div class="hps_ProcedureSubheading"><a name="820346">Paid Today</a></div>
        <div class="b_Body"><a name="904739">Enter the amount you paid upfront or as a deposit. </a></div>
        <div class="b_Body"><a name="904740">If you enter an amount, a payment is automatically recorded. When you record the purchase, you will be </a>prompted to verify the Cheque #, Payee and Memo to record on the payment.</div>
        <div class="b_Body"><a name="904755">If you are recording a Receive Item transaction, this field is only available if no order was created for the items </a>being received.</div>
        <div class="hps_ProcedureSubheading"><a name="880438">Applied to Date</a></div>
        <div class="b_Body"><a name="904766">The total of the payments and debits that have been applied to this transaction. This field is only available </a>when viewing bills, orders or item receipts that have at least one payment applied to them.</div>
        <div class="hps_ProcedureSubheading"><a name="880444">History</a></div>
        <div class="b_Body"><a name="880448">Click to open the </a><span class="w_Widgets">Find Transactions</span> window and view all transactions relating to this purchase. This button appears only when viewing bills, orders or item receipts that have at least one payment applied to them.</div>
        <div class="hps_ProcedureSubheading"><a name="820359">Balance Due</a></div>
        <div class="b_Body"><a name="904809">The balance outstanding on an order or bill.</a></div>
        <div class="hps_ProcedureSubheading"><a name="889506">Save as Recurring</a></div>
        <div class="b_Body"><a name="904817">Click to save the purchase as a recurring transaction and set up a schedule for recording it in the future. </a></div>
        <div class="hps_ProcedureSubheading"><a name="869676">Use Recurring</a></div>
        <div class="b_Body"><a name="904821">Click to select a recurring purchase to record.</a></div>
        <div class="hps_ProcedureSubheading"><a name="904831">Payment</a></div>
        <div class="b_Body"><a name="904847">Click to pay for this purchase. This button appears only when viewing recorded bills or orders.</a></div>
        <div class="hps_ProcedureSubheading"><a name="904840">Order</a></div>
        <div class="b_Body"><a name="904851">Click to convert a quote to an order. This button appears only for saved quotes.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820425">Bill</a></div>
        <div class="b_Body"><a name="905072">Click to convert a quote or an order to a bill. This button appears only for saved quotes and recorded orders.</a></div>
        <div class="hps_ProcedureSubheading"><a name="908402">Spell</a></div>
        <div class="b_Body"><a name="908403">Click to check spelling in the </a><span class="w_Widgets">Description</span> field in the window.</div>
        <div class="hps_ProcedureSubheading"><a name="844479">Category</a></div>
        <div class="b_Body"><a name="904867">Select the category to which you want to assign this transaction. This field appears only if you selected the </a><span class="w_Widgets">Turn </span><span class="w_Widgets">Category Tracking On</span> option in the<span class="w_Widgets"> System</span> view of the <span class="w_Widgets">Preferences</span> window. If you also selected the <span class="w_Widgets">Required</span> option when you chose that preference, you need to select a category before the transaction can be recorded.</div>
        <div class="hps_ProcedureSubheading"><a name="820465">Print button</a></div>
        <div class="b_Body"><a name="906010">Click to choose print </a>and preview options for this transaction. Choose:</div>
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                <div class="bb_Bulleted_inner"><a name="906011">Pre-printed P.O.</a>—to print using the default purchase template.</div>
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        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="906012">Select Another Form</a>—to print on a different form template.</div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="907457">Preview</a>—to preview the purchase form. Select the stationery on which to preview it.</div>
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        <div class="hps_ProcedureSubheading"><a name="858343">Send To</a></div>
        <div class="b_Body"><a name="904879">Click to send this transaction by email or fax, or to save it to disk as a PDF file.</a></div>
        <div class="hps_ProcedureSubheading"><a name="820434">Journal</a></div>
        <div class="b_Body"><a name="904883">Click to open the </a><span class="w_Widgets">Transaction Journal</span> where you can view a list of your purchases.</div>
        <div class="hps_ProcedureSubheading"><a name="820441">Layout</a></div>
        <div class="b_Body"><a name="904887">Click to choose the layout of the purchase:</a></div>
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                  <span style="color: Gray;">■</span>
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              <td width="100%">
                <div class="bb_Bulleted_inner"><span style="font-weight: bold;"><a name="904888">Service:</a></span> Use this layout when purchasing services or items that are not on your Items List.</div>
              </td>
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        </div>
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            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><span style="font-weight: bold;"><a name="904889">Item:</a></span> Use this layout when purchasing services or items that are on your Items List.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><span style="font-weight: bold;"><a name="904890">Professional:</a></span> Use this layout when purchasing items or services that are not on your Items List and for which you want to enter a date for each line item.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bb_Bulleted_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bb_Bulleted_inner" style="width: 14.1732pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bb_Bulleted_inner"><span style="font-weight: bold;"><a name="904891">Miscellaneous:</a></span> Use this layout to record purchase adjustments or purchase transactions that you don’t need to print or email a purchase order for.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="hps_ProcedureSubheading"><a name="820449">Register</a></div>
        <div class="b_Body"><a name="904895">Click to open the </a><span class="w_Widgets">Purchases Register</span> where you can view a list of your purchases.</div>
        <div class="hps_ProcedureSubheading"><a name="885979">Receive Items</a></div>
        <div class="b_Body"><a name="885983">Click to record the receipt of items without a supplier bill. This button is available only on saved orders and only </a>when the amount of items received is less than the amount of items ordered.</div>
        <div class="hps_ProcedureSubheading"><a name="906548">Record (or Save Quote)</a></div>
        <div class="b_Body"><a name="906552">Click </a><span class="w_Widgets">Record</span> to record an order, bill or receive items transaction. Click <span class="w_Widgets">Save Quote</span> to save a quote transaction.</div>
        <div class="hps_ProcedureSubheading"><a name="906553">Cancel</a></div>
        <div class="b_Body"><a name="904335">Click to close the window without saving the transaction.</a></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="Sample_heading"><a href="280200c-03.htm#844767" name="904990">Tips for this window</a></div>
        <div class="href_ReferenceBlockHeading"><a name="904942">Related Topics</a></div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9216pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="purchases.8.3.htm#1096612" name="908024">Entering purchases</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9216pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="purchases.8.15.htm#1088257" name="908028">Changing the status of a purchase</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9216pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="purchases.8.11.htm#1088182" name="908032">Receiving items without a supplier bill</a></span></div>
              </td>
            </tr>
          </table>
        </div>
      </blockquote>
    </div>
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