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      <div class="WebWorks_Breadcrumbs" style="text-align: left;">
        <a class="WebWorks_Breadcrumb_Link" href="timebilling.11.1.htm#1087307">Billing for time</a> &gt; Creating activity slips</div>
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      <blockquote>
        <div class="hs_SectionHeading"><a name="1087307">Creating activity slips</a></div>
        <div class="b_Body"><a name="1087308">Activity slips are used to record time-based activities performed </a>for a customer and form the basis for the invoices that you send that customer. </div>
        <div class="b_Body"><a name="1087309">You can invoice the full amount for the activity or invoice just part </a>of the amount, leaving the balance for a later date.</div>
        <div class="b_Body"><a name="1087310">You can create an activity slip in three ways.</a></div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="1087311">Create a single activity slip. This allows you to enter the most </a>detail about the activity slip. </div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="1087312">Create multiple activity slips. You can enter multiple activity </a>slips at once, while not entering as much detail for each.</div>
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                  <span style="color: Gray;">■</span>
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                <div class="bb_Bulleted_inner"><a name="1087315">Create a timesheet. You can enter the hours per day an </a>employee spends to complete work for clients and customers, while automatically creating an activity slip. For more information, see <span class="l_Link"><a href="payroll.9.11.htm#1088085">Timesheets</a></span>.</div>
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        <div class="bbc_BulletedContinued"><a name="1087319">You can also create a timesheet entry by assigning an hourly </a>payroll category to an activity slip.</div>
        <div class="b_Body"><a name="1087320">When you create an activity slip, you can select two cards</a>—one for the employee or supplier who performed the activity for your company and the other for the customer for whom your company performed the activity. If you are creating an activity slip for a chargeable activity, you must enter both cards.</div>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087324&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087324">To create an activity slip</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087324", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087324", false);</script>
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                  <span class="N_007eStepNum">1	</span>
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                <div class="bs_BodyStep_inner"><a name="1087325">Go to the </a><span class="w_Widgets">Time Billing</span> command centre and click <span class="w_Widgets">Enter </span><span class="w_Widgets">Activity Slip</span>. The <span class="w_Widgets">Enter Activity Slip</span><span style="font-weight: bold;"> </span>window appears.</div>
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                <div class="bs_BodyStep_inner"><a name="1087326">Click the </a><span class="w_Widgets">Activity Slip</span> tab.</div>
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                <div class="bs_BodyStep_inner"><a name="1087327">Enter details about the activity, such as employee name, </a>customer name, activity slip ID number and the number of units to be charged. </div>
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        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1087328">Units refers to time billing units</a></div>
        <div class="bnLi_NoteBodyLastIndent" style="margin-bottom: 0.0pt;"><a name="1098218">The </a><span class="w_Widgets">Units</span> field shows time billing units as you have set them up in the <span class="w_Widgets">System</span> tab of the <span class="w_Widgets">Preferences</span> window. Therefore, one billable unit of 15 minutes will need to be entered as four billable units to make one hour.</div>
        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1098227">&nbsp;</a></div>
        <div class="bnLi_NoteBodyLastIndent" style="margin-bottom: 0.0pt;"><a name="1096236">If you click the </a><span class="w_Widgets">Multiple Activity Slips </span>tab while creating an activity slip and you have entered the minimum required information in the <span class="w_Widgets">Activity Slip </span>view, the activity slip is automatically recorded.</div>
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                <div class="bs_BodyStep_inner"><a name="1094439">In the </a><span class="w_Widgets">Adjustment</span> fields, enter any adjustments to the hours or the amount of the activity, or both. You need to enter adjustment units or amounts as negative numbers if you want to reduce hours or an amount.</div>
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                  <span class="N_007eStepNum">5	</span>
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                <div class="bs_BodyStep_inner"><a name="1087338">In the </a><span class="w_Widgets">Already Billed</span> field, type any hours or amounts already billed. </div>
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        <div class="bsc_BodyStepContinued"><a name="1087339">For example, if you have partially billed the customer on an </a>invoice for this activity, either type the number of <span class="ei_EmphasisItalic">hours</span> already billed (and the amount field will automatically update), or type the <span class="ei_EmphasisItalic">amount</span> they have already been billed for. Your entry is subtracted from the hours and amounts in the <span class="w_Widgets">Billable</span> field. The units and amounts that you haven’t billed appear in the <span class="w_Widgets">Left to Bill</span> fields.</div>
        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1087340">Billing an activity slip</a></div>
        <div class="bnLi_NoteBodyLastIndent" style="margin-bottom: 0.0pt;"><a name="1087341">‘Billing’ an activity slip means </a>recording a time billing invoice for the activity slip. If you enter units or an amount in the <span class="w_Widgets">Already Billed</span> fields of the <span class="w_Widgets">Enter </span><span class="w_Widgets">Activity Slip</span> window, the amount won’t appear in the sales journal or in the activity’s history. It will only be recorded for the activity slip.</div>
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                <div class="bs_BodyStep_inner"><a name="1087343">[Hourly activities only] If you pay the employee based on the </a>activity performed: </div>
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                  <span class="N_007eSubStep">a	</span>
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                <div class="bss_BodySubStep_inner"><a name="1087344">Select the </a><span class="w_Widgets">Include Hours in Employee’s Pay</span> option.</div>
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                  <span class="N_007eSubStep">b	</span>
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                <div class="bss_BodySubStep_inner"><a name="1087345">Enter an hourly wage payroll category in the </a><span class="w_Widgets">Payroll </span><span class="w_Widgets">Category</span> field. </div>
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        <div class="bsc_BodyStepContinued"><a name="1087346">The activity hours (units) recorded for this activity are </a>assigned to this wage category on the employee’s timesheet. </div>
        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1087347">Activity hours are assigned to timesheets on the </a>activity slip date</div>
        <div class="bnLi_NoteBodyLastIndent" style="margin-bottom: 0.0pt;"><a name="1087348">When you record the activity slip, the </a>activity hours are assigned to the employee’s timesheet on the date entered on the activity slip. If you want to record activity hours over a number of days or pay periods, you need to record the hours in the <span class="w_Widgets">Enter Timesheets</span> window (see <span class="l_Link"><a href="payroll.9.11.htm#1088085">Timesheets</a></span>).</div>
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                  <span class="N_007eStepNum">7	</span>
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                <div class="bs_BodyStep_inner"><a name="1087352">Click </a><span class="w_Widgets">Record</span>. The activity slip is now recorded. </div>
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        <div class="bsc_BodyStepContinued"><a name="1087353">If you entered a chargeable activity on the activity slip, the </a>activity becomes available for billing in the <span class="w_Widgets">Prepare Time </span><span class="w_Widgets">Billing Invoice</span> window.</div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087355&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087355">To create an activity slip using the timer</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087355", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087355", false);</script>
        <div class="b_Body"><a name="1087356">The </a><span class="w_Widgets">Enter Activity Slip</span><span style="font-weight: bold;"> </span>window has a timer that allows you to record the time you spend performing an activity. When you have completed the activity, the information is already in the <span class="w_Widgets">Enter Activity Slip</span> window, eliminating extra data entry. </div>
        <div class="b_Body"><a name="1087357">The timer appears only on activity slips for hourly activities.</a></div>
        <div class="b_Body"><a name="1087358">To use the timer, you must keep the </a><span class="w_Widgets">Enter Activity Slip</span><span style="font-weight: bold;"> </span>window open until the activity is complete. You can still use other software  or access other windows during this time.</div>
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                  <span class="N_007eStepNum">1	</span>
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                <div class="bs_BodyStep_inner"><a name="1087359">Go to the </a><span class="w_Widgets">Time Billing</span> command centre and click <span class="w_Widgets">Enter </span><span class="w_Widgets">Activity Slip</span>. The <span class="w_Widgets">Enter Activity Slip</span><span style="font-weight: bold;"> </span>window appears.</div>
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                  <span class="N_007eStepNum">2	</span>
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                <div class="bs_BodyStep_inner"><a name="1087360">Enter the employee or supplier name, date and customer </a>name. </div>
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                  <span class="N_007eStepNum">3	</span>
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                <div class="bs_BodyStep_inner"><a name="1087361">In the </a><span class="w_Widgets">Activity</span> field, type or select an hourly activity ID number. The timer fields appear at the bottom of the window.</div>
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                  <span class="N_007eStepNum">4	</span>
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                <div class="bs_BodyStep_inner"><a name="1087362">Click </a><span class="w_Widgets">Start</span> to start the timer. If you don’t enter a start time in the <span class="w_Widgets">Start Time</span> field, your computer’s current system time appears, and the timer starts incrementing the time in the <span class="w_Widgets">Elapsed Time</span> field.</div>
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        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1087363">Entering a start time that is before the current system </a>time</div>
        <div class="bnLi_NoteBodyLastIndent"><a name="1087364">If you enter a start time that is before the current system </a>time, the difference will be added to the elapsed time measured by the timer. For example, if you entered 8:00 a.m. in the<span class="w_Widgets"> Start </span><span class="w_Widgets">Time</span> field and then clicked <span class="w_Widgets">Start </span>at 9:00 a.m., 1:00:00 will appear in the <span class="w_Widgets">Elapsed Time</span> field and the time calculated by the timer will be added to that amount.</div>
        <div class="bsc_BodyStepContinued"><a name="1087373">Leave the </a><span class="w_Widgets">Enter Activity Slip</span> window open as you perform the activity. </div>
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                  <span class="N_007eStepNum">5	</span>
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                <div class="bs_BodyStep_inner"><a name="1087374">When you have completed the activity or if you want to pause </a>the timer, click <span class="w_Widgets">Stop.</span> The current system time appears in the <span class="w_Widgets">Stop Time</span> field. The number of billing units corresponding to the elapsed time appears automatically in the <span class="w_Widgets">Units</span> field. </div>
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        <div class="bsc_BodyStepContinued"><a name="1087375">You can edit the start and stop times if you want. The entries </a>in the <span class="w_Widgets">Actual Units</span> and <span class="w_Widgets">Elapsed Time</span> fields will be updated automatically.</div>
        <div class="bsc_BodyStepContinued"><a name="1087376">You can round your timer entries in the </a><span class="w_Widgets">Units</span> field automatically. See <span class="l_Link"><a href="timebilling.11.3.htm#1098778">Setting time billing preferences</a></span>.</div>
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                  <span class="N_007eStepNum">6	</span>
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              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087380">If you want to resume timing an activity, click </a><span class="w_Widgets">Start</span> again. The entry in the <span class="w_Widgets">Stop Time</span> field will be cleared. The timer will continue incrementing, starting from your current elapsed time.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">7	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087381">[Hourly activities only] If you pay the employee based on the </a>activity performed: </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bss_BodySubStep_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bss_BodySubStep_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span class="N_007eSubStep">a	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bss_BodySubStep_inner"><a name="1087382">Select the </a><span class="w_Widgets">Include Hours in Employee’s Pay</span> option.</div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bss_BodySubStep_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bss_BodySubStep_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span class="N_007eSubStep">b	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bss_BodySubStep_inner"><a name="1087383">Enter an hourly wage payroll category in the </a><span class="w_Widgets">Payroll </span><span class="w_Widgets">Category</span> field. </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bsc_BodyStepContinued"><a name="1087384">The activity hours (units) recorded for this activity are </a>assigned to this wage category on the employee’s timesheet. </div>
        <div class="bnfi_NoteHeadingFirstIndent">
          <span class="N_007eNoteCautionWarning">note : </span><a name="1087385">Activity hours are assigned to timesheets on the </a>activity slip date</div>
        <div class="bnLi_NoteBodyLastIndent"><a name="1087386">When you record the activity slip, the </a>activity hours are assigned to the employee’s timesheet on the date entered on the activity slip. If you want to record activity hours over a number of days or pay periods, you need to record the hours in the <span class="w_Widgets">Enter Timesheets</span> window (see <span class="l_Link"><a href="payroll.9.11.htm#1088085">Timesheets</a></span>).</div>
        <div class="bs_BodyStep_outer" style="margin-left: 0pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bs_BodyStep_inner" style="width: 14.1732283464567pt; white-space: nowrap;">
                  <span class="N_007eStepNum">8	</span>
                </div>
              </td>
              <td width="100%">
                <div class="bs_BodyStep_inner"><a name="1087390">When you have completed the activity, click </a><span class="w_Widgets">Record.</span> </div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bsc_BodyStepContinued"><a name="1087391">If you entered a chargeable activity on the activity slip, the </a>activity becomes available for billing in the <span class="w_Widgets">Prepare Time </span><span class="w_Widgets">Billing Invoice</span> window.</div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="hp_ProcedureHeading" onclick="WebWorks_ToggleDIV(WebWorksRootPath, &quot;wwdd1087392&quot;);">
          <span class="N_007eProcBullet"></span><a name="1087392">To reset the timer</a><script type="text/javascript" language="JavaScript1.2">WebWorks_WriteArrow(WebWorksRootPath, "wwdd1087392", false);</script></div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVOpen("wwdd1087392", false);</script>
        <div class="b_Body"><a name="1087393">Click </a><span class="w_Widgets">Clear</span> at any time to clear the <span class="w_Widgets">Elapsed Time, Start Time</span>, <span class="w_Widgets">Stop Time</span> and <span class="w_Widgets">Units </span>fields.</div>
        <script type="text/javascript" language="JavaScript1.2">WebWorks_WriteDIVClose();</script>
        <div class="href_ReferenceBlockHeading"><a name="1106462">Related Topics</a></div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
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              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="timebilling.11.7.htm#1087395" name="1106466">Creating multiple activity slips</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="timebilling.11.8.htm#1087419" name="1106470">Changing and reviewing activity slips</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="timebilling.11.5.htm#1087222" name="1106474">Creating activities</a></span></div>
              </td>
            </tr>
          </table>
        </div>
        <div class="bbi_BulletedIndented_outer" style="margin-left: 14.1732283464567pt;">
          <table border="0" cellspacing="0" cellpadding="0" summary="">
            <tr style="vertical-align: baseline;">
              <td>
                <div class="bbi_BulletedIndented_inner" style="width: 9.9212598425197pt; white-space: nowrap;">
                  <span style="color: Gray;">■</span>
                </div>
              </td>
              <td width="100%">
                <div class="bbi_BulletedIndented_inner"><span class="l_Link"><a href="timebilling.11.9.htm#1098385" name="1106478">Creating time billing invoices</a></span></div>
              </td>
            </tr>
          </table>
        </div>
      </blockquote>
    </div>
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